We offer thousands of free programs every day for people from all walks of life—immigrants learning a new language, aspiring entrepreneurs launching their dreams, children discovering the world, people of all ages exploring arts and culture. And we give patrons millions of opportunities to enjoy one of life’s greatest satisfactions: the discovery of a good book.
Now’s your chance to join the best team in Brooklyn!
The Program Associate is a grant funded position within Brooklyn Public Library’s Adult Learning Program department. The part-time data entry clerk will perform general administrative support for the Adult Learning Education (ALE) grant. Administrative tasks and day to day activities include: data entry, creating and maintaining electronic tracking systems via ASISTS; filing; assisting with program registrations as needed. The program seeks someone who will be responsible for providing phone and/or email support to program data staff and will work closely with key program data staff. In addition, the program associate will process and enter all data for all ALE classes (15 per cycle) for three quarters.
This is a grant funded opportunity through June 30, 2027. The workweek is up to 19 hours per week $25 per hour.
Responsibilities:
Assist in the preparation of program data reports for all ALE classes (15 per quarter), enrollment sessions, and assessments.
Data entry in electronic databases and ASISTS managed databases
Triage telephone calls from prospective patrons.
Frequent interaction with program staff & program participants
Performs related duties as required.
Qualifications:
· Minimum high school diploma and/or HSE, Bachelors degree preferred.
· Knowledge of grant funded programs and experience with successfully implementing them
· Strong computer skills, self starters, highly organized, and willing to attend professional development training on site or off site.
· High proficiency in word processing, spreadsheet, internet, and database software
· Excellent communication, organizational, and problem solving skills
· Must be willing to travel between program sites to perform the duties of the position from any site
· Available to work flexible hours including evenings and Saturdays as required
· Specific experience with ASISTS database. Experience not just entering data, but running and analyzing data reports and taking action to improve data quality and outcomes
· Must have strong ability to multi-task, meet deadlines as needed, work in a high paced environment, take initiative and work independently with high standards
We seek professionals dedicated to providing excellent customer service, developing fruitful partnerships in the community, and implementing programs aligned with our mission and vision. You will be immersed in a motivating and challenging environment where innovation is key to the organization. If you are looking to be a part of a stimulating workplace that is highly regarded by its culturally diverse community, BPL is the place to be.
Brooklyn Public Library is an equal opportunity employer.
Established in 1896, Brooklyn Public Library is the nation’s sixth largest public library system and currently has nearly 700,000 active cardholders. The Library is among the city’s most democratic civic institutions, serving patrons in every neighborhood and from every walk of life. With 59 branch libraries, one within a half-mile of nearly all of Brooklyn’s 2.6 million residents, BPL is a recognized leader in cultural offerings, literacy, after-school services, workforce development programs and digital literacy. In a borough of wide economic disparity, where the costs of basic necessities often take priority over spending on cultural enrichment opportunities, BPL provides a space where patrons of all economic standings can access cultural and educational programs in a broad range of disciplines.
The American Library Association’s 2014 Public Library Data Service Statistical Report ranked BPL third in the nation among public libraries for public programs offered and program attendance. In
BPL’s collection includes 3.4 million print materials and more than 70,000 eBooks. Digital materials, including eBooks, eAudiobooks and eVideos are available 24 hours a day, 7 days a week. Innovative new programs, including tablet lending, MyLibraryNYC and an online readers’ advisory service, have further increased the Library’s reach in Brooklyn’s communities.
The Library’s governing body is the Board of Trustees, consisting of 38 members all serving in non-salaried positions.
More than 2,000 volunteers give their time, talent and energy to support BPL’s programs and operations each year, contributing over 100,000 hours annually. The Library also greatly benefits from its 17 Friends Groups, which carry out important projects and engage in advocacy and fundraising initiatives.
The Brooklyn Eagles, a new group of engaged young supporters, hosts fundraising events, participates in advocacy and helps increase awareness of BPL’s resources.
Learn more at www.bklynlibrary.org.
