Job Description

Posting number: 2027-07371

Department: PARKS, RECREATION & COMM SVCS

Job classification: PART TIME - CLERICAL - WITH BENEFITS

Posting type: Open

Categories: Clerical & Data Entry, Parks and Recreation

Summary

The Senior Services Division is actively seeking four (4) Part-Time Clerical Support Aide ll.

This is clerical support work performing technically varied and complex typing, clerical functions, data entry, and interviewing including interpreting and applying policies and procedures. Work requires knowledge of techniques, methods, and procedures used in performing the more complex typing, clerical functions, data entry, and interviewing, which involve the operation of standard office equipment such as a personal computer, copier, microfilm and microfiche equipment, and calculator, and are learned, on the job or through specialized training. Contacts require courtesy, tact, and effectiveness in dealing with others, and include contacts to request or provide information, ask questions or obtain clarification. The work is semi-routine where tasks are covered by procedures or precedents, and although patterned, some latitude is permitted to consider and choose the most appropriate technique, method, or procedure to follow. Work is normally performed in an office environment though the employee may be required to deliver or pick up mail, documents, supplies/materials, or work in the call center answering phones. The physical demands consist mainly of moving from one work location to another, sitting, or standing at a work station for extended periods of time, and, dependent upon assigned work location, may be required to lift objects weighing up to 15 pounds. The work is performed under general supervision where the work assignments are subject to instructions and established work routines, and the worker is given latitude to rearrange the sequence based on changing work situations or workflow.

Examples of duties

• Receives, processes, records, indexes and/or files varied correspondence, information, materials, files, documents, fees, and records.
• Gathers information and assists the general public in completing required forms and documents.
• Types correspondence, memoranda, reports, records, orders and other office documents which may include technical, scientific or legal terminology from sources such as drafts, notes, and oral instructions.
• Composes correspondence without review and/or specific instructions.
• Researches, analyzes and resolves a variety of job-related work problems based on established guidelines, procedures, laws, rules and regulations.
• Gathers, codes, classifies, posts, and/or consolidates information or data for varied complex reports or data entry.
• Establishes and maintains information, record, document, and file systems.
• Responds to inquiries and complaints from the general public and interprets and explains departmental policies and procedures to customers.
• Inputs information or data to personal computer or computer terminal screen following established procedures.
• Performs reconciliations for time and attendance and leave.
• Receives and receipts cash or credit card transactions.
• Orders supplies and prepares purchase orders.
• Maintains inventory records and stock for assigned work area.
• Makes written reports and fills out forms as necessary.
• Operates standard office equipment such as a personal computer using word processing, spreadsheet, database, and related software, calculator, microfilm and microfiche equipment, and copier.
• Greets the public and answers the phone.
• Demonstrates proficiency in the City of Jacksonville’s competencies.
• Performs related work as required.

Qualifications

• Knowledge of laws, ordinances, regulations, and departmental/divisional policies and procedures associated with work assigned.
• Knowledge of the City’s cash handling and credit card procedure.
• Knowledge of office practices and procedures.
• Knowledge of Business English.
• Ability to read, understand, and apply written instructions and job-related laws, rules, policies, procedures, and materials.
• Ability to prepare reports.
• Ability to communicate effectively.
• Ability to interview and gather information from customers, applicants, and general public.
• Ability to review and monitor the work of others.
• Ability to establish and maintain working relationships with other employees and the general public.
• Ability to operate standard office equipment such as a calculator, personal computer including word, spreadsheet, database and other related software, microfilm and microfiche equipment, and copier.
• Ability to make and verify mathematical calculations.
• Ability to establish and maintain information, record, document, and file systems.
• Dependent upon assignment, ability to type at a rate of 40 words per minute.
• Dependent upon assignment, ability to travel between various locations.

Supplemental information

OPEN REQUIREMENTS:

• Must have at least one year of education and/or experience in clerical work.
• Depending on assignment must be able to type 40 words per minute.
• Must be able to operate a computer utilizing word processing and spreadsheet applications.

LICENSING/CERTIFICATION/REGISTRATION:

• Depending on assignment, may be required to have a valid driver's license prior to appointment and which must be maintained during employment in this class.
• Depending on assignment, must qualify for prior to appointment, obtain, and maintain during employment in this class a City of Jacksonville Certification as a Public Driver.

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APPLICATION:

• A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov.
• Complete details for all relevant employment and volunteer work (employer, dates, number of hours worked per week, and duties) are required to verify your eligibility. Incomplete submissions may delay or disqualify your application.
• When meeting/basing qualifications on education, a copy of your college transcript is required with your application. U.S. transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred. Transcripts outside the U.S. must be converted to U.S. standards.

VETERANS PREFERENCE:

• Certain service members and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post-secondary educational requirements, in employment and are encouraged to apply for positions being filled.
• If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference. Failure to attach required documents will delay veterans preference status.
• If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: VeteransPreference@fdva.state.fl.us

OTHER IMPORTANT INFORMATION:

• Applicants must be legally authorized to work in the United States on a full-time basis.
• Please note residence is no longer required, but it is preferred.
• This position is in an office and is not a remote position.
• Although the current posting is for the Senior Services Division, this position is also in other city departments, and you may be contacted to interview with different departments. Salary is subject to change.
• Please ensure your application includes all employers within the last 10 years.
• Part-Time and volunteer work experience may be considered if an applicant has worked/volunteered 20 hours per week or more. If applying for a full-time position, these hours must add up to full-time equivalency. To receive consideration, complete work/volunteer history must be provided in the application.
• To ensure you receive email notifications, make “info@governmentjobs.com” a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process. please refer to the Frequently Asked Questions on the website.