Job Description

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Penn State Abington Department of Athletics is seeking a detail-oriented and organized part-time Administrative Support professional to assist with financial reconciliation and departmental administrative operations.

This role is responsible for supporting the accurate and timely reconciliation of departmental financial transactions, maintaining appropriate financial documentation, and ensuring compliance with University policies and procedures. The successful candidate will work independently while collaborating with department staff to support the financial and administrative needs of Athletics.

This is a part-time opening requiring approximately 15–20 hours per week throughout the academic year.

Job Duties

• Reconcile PCard transactions, SAP financial activity, and travel expenses in accordance with University policies, procedures, and established deadlines.
• Review financial transactions and supporting documentation for accuracy, completeness, and compliance with University requirements.
• Identify and resolve discrepancies, follow up on outstanding transactions, and communicate with appropriate department personnel to obtain missing information or documentation.
• Organize, maintain, and track financial records and supporting documentation to ensure accurate recordkeeping and audit readiness.
• Assist with monitoring and processing departmental financial transactions and related administrative responsibilities.
• Provide general administrative and operational support to the Director of Athletics and department staff as assigned.

Requirements and Qualifications

Preferred Qualifications

• Experience working with Penn State administrative and financial systems, including SAP, Concur, PCard, and SIMBA, or comparable financial systems within a higher education or research university environment.
• Prior experience in financial reconciliation, accounts payable, expense management, research administration, or related financial and administrative operations.
• Familiarity with intercollegiate athletics operations and the administrative responsibilities of an athletics department.
• Strong organizational skills and exceptional attention to detail, with the ability to maintain accurate records and meet established deadlines.
• Ability to work independently, exercise sound judgment, manage competing priorities, and maintain confidentiality when handling financial and departmental information.
• Strong written and verbal communication skills and the ability to work effectively with individuals across various departments and levels of the University.

Compensation:The rate for this job is $20 per hour.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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