Job Description

[What the role is]

We are looking for a committed individual who is seeking a part-time role for greater flexibility, and who would like to continue contributing meaningfully to a nationally important programme. The incumbent will be placed on a one-year contract at first instance, subject to renewal. The working hours would be half of a full-time staff, i.e. averaging 21 hours per week. The Assistant/ Manager, Project Support reports to the Deputy Division Director (Strategic Operations).

[What you will be working on]

About Blood Services at HSA: We ensure a safe and adequate blood supply for public and private hospitals. Visit About HSA and HSA – Blood Services to learn more.

Job Responsibilities:-

Project Coordination & Admin

• Support the coordination of transformation initiatives including workforce restructuring, stakeholder partnerships & engagement, digitalisation, and infrastructure relocation projects.
• Assist in maintaining project documentation, tracking milestones, and preparing progress reports for senior management review.

Stakeholder Communication

• Facilitate communication between internal teams and external partners on project matters. Support the preparation of briefing materials and presentations for various stakeholder meetings and governance forums.

Operational Support

• Provide administrative and analytical support to the Strategic Operations Unit. Assist in monitoring project timelines, resource allocation, and deliverable tracking across the transformation portfolio.

Documentation & Reporting

• Maintain comprehensive project records and assist in preparing regular status updates for divisional leadership.
• Support the development of project management frameworks and standard operating procedures.

[What we are looking for]

Job Requirements:-

• Minimally 3 years’ working experience in project, program coordination or administrative support roles
• Strong organisation and communication skills
• Ability to work effectively in a fast-paced healthcare environment
• Digitally savvy, with the initiative to explore and apply new technologies and digital tools to support work deliverables, and proficient in project management and tracking tools as well as Microsoft Office applications, particularly MS Word, PowerPoint, and Excel

Shortlisted candidates would be contacted within 30 days from the closing date of the advertisement. We regret that only shortlisted candidates would be notified.