Job Description

Title: Part-Time: Administrative Assistant, Manufacturing & Transportation Division

Salary: $17.50 per hour

Standard Hours: 24 per week

Work Location: On-Site

FLSA Status: Non-Exempt

College: Gateway Community & Technical College, Boone Campus

Department: Manufacturing & Transportation Technology

The Part-Time Administrative Assistant provides comprehensive administrative and operational support to the Manufacturing and Transportation divisions. The role supports scheduling, reporting, and student- and faculty-facing processes to ensure smooth academic operations.

Job Duties:

Scheduling & Academic Operations

• Process CourseDog schedule changes and course cancellations in accordance with established procedures
• Notify students and advisors and assist with student moves as needed
• Conduct initial review and cleanup of upcoming semester schedules

Reporting & Data Support

• Prepare weekly live class count reports, including analysis of enrollment trends and low-enrollment courses
• Generate faculty load reports and identify potential overloads
• Complete additional reporting tasks as assigned

Administrative & Office Support

• Assist with book ordering and maintain division records
• Manage and respond to inquiries in the Manufacturing & Transportation inbox
• Maintain Microsoft Bookings pages
• Coordinate logistics for meetings and events
• Monitor division budgets and manage office supply inventory under supervision
• Perform other duties as assigned

Minimum Qualifications:

• Associate's degree or equivalent
  
• 1–2 years of administrative, clerical, or office support experience
  
• Ability to work independently with minimal supervision
  
• Strong organizational skills and attention to detail
  
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
  
• Effective verbal and written communication skills
  
• Demonstrated ability to work collaboratively with diverse student populations, faculty, and staff
  
• Proficiency in Microsoft Office applications, including Excel, Outlook, Teams, SharePoint, Word, and Forms
  
• Ability to handle confidential and sensitive information with discretion
  
  

Preferred Qualifications:

• Prior administrative or clerical experience
  
• Experience working in a community college, higher education, or workforce training environment
  
• Familiarity with academic scheduling systems, reporting tools, or student information systems
  

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.