Archdiocese of Baltimore

Part-Time Administrative Assistant for School Office (NE)(2026-2027)-St. John Catholic School, Westminster MD

Archdiocese of Baltimore  •  Westminster, MD (Onsite)  •  16 days ago
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Job Description

St. John Catholic School, located in Westminster, Maryland, is seeking a dedicated and organized Part-Time Administrative Assistant to support the daily operations of the school office. This individual will perform a wide range of administrative and office support duties while serving as a welcoming, professional, and faith-centered representative of the school community. The ideal candidate will possess strong organizational, communication, and customer service skills, with the ability to maintain confidentiality and effectively manage multiple responsibilities in a collaborative educational environment. This position will work 24 hours per week.

Essential Functions

  • Greet office visitors in a friendly manner.
  • Provide information and support to parents, students, and staff as needed.
  • Assist with solving school/office problems with clarity and positivity.
  • Work with office staff to find solutions to parent inquiries.
  • Maintain records for the school office, including maintaining student files via paper and electronically.
  • Answering and assisting incoming office calls in a friendly, positive manner.
  • Create documents including correspondence and reports to other schools, businesses, and parents.
  • Schedule and coordinate meetings, appointments, events, and travel arrangements.
  • Assist parent volunteers with fundraising needs and events.
  • Sort and distribute incoming mail.
  • Maintain the VIRTUS database.
  • Maintain daily attendance, tardies, and other requests, entering this information into PowerSchool.
  • Assist with Admissions where necessary.
  • Collaborate on the preparation of documents for standardized testing.

Position Qualifications

  • Some college experience a plus.
  • 2-5 years' experience in an administrative support role.
  • Previous experience in an educational setting (preferred).
  • Proficient in Microsoft Office, including Microsoft Outlook, and Google Docs.
  • Knowledge of principles and practice of office management.
  • Commitment to exemplary customer service.
  • Strong written and verbal communication skills.
  • Desire to participate in on-going training.
  • Teamwork with an emphasis on flexibility and adaptability.
  • Effective problem solving, prioritization, and decision-making skills.
  • Attention to detail and accuracy.
  • Ability to deal with the ambiguity of handling new questions or problems that occur throughout the day.
  • The ability to juggle multiple projects at the same time.
  • Willingness to research previous solutions as a resource in solving current issues.
  • Punctuality.

Pay Range: $18.00 - $22.00, Hourly

Benefits:

We offer a generous paid sick leave benefit with this position, and employee automatic enrollment in the 403(b) plan.

Archdiocese of Baltimore

About Archdiocese of Baltimore

The Archdiocese of Baltimore, established as a diocese in 1789, comprises the City of Baltimore and Allegany, Anne Arundel, Baltimore, Carroll, Frederick, Garrett, Harford, Howard and Washington Counties.

God calls the Catholics of the Archdiocese of Baltimore to be a welcoming, worshipping community of faith, hope, and love. Through his Spirit, the Lord Jesus lives in those who believe, and reaches into our world with his saving message and healing love.

As disciples of Jesus our mission is:

Evangelization - to evangelize ourselves, our families, our parish and local communities, and our world.

Liturgy - to celebrate our faith with joy through vibrant and prayerful worship.

Education - to educate and become educated in the truths of the Gospel and in the formation of conscience.

Service - to reach out in love and service to those in need.

Stewardship - to develop the material, financial and human resources of the Church and to manage them as faithful stewards.

The Catholic Center is located at 320 Cathedral Street, Baltimore, MD 21201.

Industry
Nonprofit & NGOs
Company Size
501-1,000 employees
Headquarters
Unknown
Year Founded
1789
Website
archbalt.org
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