Job Description
Part-Time Accounts Payable Specialist (Remote)
Rate: $800/month
Hours: Approximately 15 hours per week, US hours
Location: Remote
Start Date: ASAP
About the Role:
We’re seeking a detail-oriented and proactive Part-Time Accounts Payable Specialist to support our finance operations. This remote role is perfect for a self-starter with strong QuickBooks and Excel skills, and a solid understanding of month-end close processes and basic tax compliance. You’ll be working around 15 hours per week, with higher volume during the first week of each month.
Key Responsibilities:
- Invoice Management:
- Process 10–15 invoices during the first week of each month
- Handle ~5 invoices weekly for the remainder of the month
- Ensure invoices are coded accurately, approved, and entered in a timely manner
- Accounts Payable:
- Record and manage bills in QuickBooks Online
- Manage payment scheduling and maintain accurate vendor records
- Assist with Ramp expense management platform (e.g., tracking transactions, managing approvals)
- Month-End Closing:
- Perform accrual processing and ensure all AP transactions are properly recorded
- Support financial close activities across 9 different U.S. states
- Pool data from QuickBooks and Excel for reporting as needed
- Vendor and Tax Compliance:
- Maintain a large vendor database and ensure collection and organization of W-9 forms
- Support monthly and quarterly tax compliance by ensuring vendor and expense documentation is accurate and complete
- Respond to vendor inquiries and ensure compliance with state-specific requirements
- Reporting and Analysis:
- Use Excel to generate reports, summaries, and reconciliations as requested
- Assist in data validation and cleanup for financial and audit purposes
Qualifications:
- Strong experience with QuickBooks Online
- Proficiency in Microsoft Excel (pivot tables, lookups, formatting, etc.)
- Solid understanding of Accounts Payable, month-end closing, and accrual accounting
- Familiarity with U.S. tax compliance, including W-9 handling and state-by-state AP/tax requirements
- Highly detail-oriented, organized, and capable of working independently
- Excellent written and verbal communication skills
Nice to Have:
- Experience with Ramp or similar expense management platforms
- Prior experience handling AP and compliance across multiple U.S. states
- Background in working with small to midsize companies in a remote setup
