This position provides administrative and project support to the Director of Clinical Education for the Doctor of Physical Therapy Program. Various responsibilities also promote the multi- faceted overall operation of the clinical education component of the DPT program. This is a part-time, 12-month position.
Primary Duties
1. Support the Director of Clinical Education (DCE) for the Doctor of Physical Therapy Program.
2. Communicate with students, faculty, clinical partners, and healthcare organizations, providing timely and professional communication.
3. Manage clerical duties including copying, filing, and mailings.
4. Organize, maintain, and streamline electronic and physical filing systems to ensure accuracy, compliance, and efficient document retrieval.
5. Manage and maintain calendars, including scheduling and prioritization of appointments.
6. Coordinate travel arrangements, including itineraries as well as anticipating and organizing necessary materials.
7. Complete expense reconciliation.
8. Manage student records, compliance requirements, onboarding documentation, and placement-related forms.
9. Maintain and monitor the Clinical Education database, tracking clinical sites, affiliation agreements, and placement data.
10. Under direction of the DCE, plan and coordinate clinical education events, meetings and training sessions by managing communications, facility reservations, catering, event logistics, and on-site support. These events may include occasional hours in the evenings or on weekends.
11. Assist with maintenance of operational policies and procedures in the CE manual and other relevant documents.
12. Prepare reports, accreditation documentation, and program assessment materials in support of CAPTE accreditation and annual program review.
13. Train and supervise student worker while supporting continuous improvement of administrative processes and clinical education workflows.
Secondary Duties
1. Obtain and maintain proficiency with clinical education technologies and software platforms to support program operations.
2. Monitor, order, and maintain inventory of clinical education office supplies and program resources.
3. Ensure the organization and functionality of clinical education equipment, materials, and administrative resources.
4. Demonstrate dependable attendance and provide consistent administrative support to ensure continuity of program operations.
5. Perform additional administrative and program support duties as assigned to meet departmental and organizational needs.
6. Collaborate with other administrative assistants within the University through meetings and trainings.
7. Other duties as assigned.
Education Required
High school diploma or equivalent required
Education Preferred
Associates degree preferred
Experience Required
2-3 years of administrative support
Skills, Characteristics Required
• Professional-level communication skills including strong writing, editing, speaking and comprehension skills.
• Ability to communicate successfully across programs and with various constituencies, including external contacts.
• Strong organizational skills including time management and the ability to prioritize multiple responsibilities, in collaboration with DCE and frequently independently.
• Advanced computer proficiency including the ability to work with consultation and/or independently in various databases (e.g., Excel, Oracle, EXXAT, CANVAS)
• Ability to lift 20 pounds for loading and unloading equipment and supplies.
Special Working Conditions
N/A
Driving Requirements
N/A
Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission “to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives of service, leadership and reconciliation in church and society.” The university has pursued this vision through a strategic planning process that encourages diversity through employee and student composition, campus climate, and an educational program that seeks to equip and enable educators and students to embrace diversity. Candidates should clearly articulate why diversity and inclusive excellence matter to them as persons of faith as well as in their profession. Candidates will speak to how as a potential employee, they will contribute to the advancement of this vision through their teaching-learning, research, institutional service, and public engagement.
