Job Description

St. Clement Parish in Bowling Green, MO has an immediate opening for a full-time Parish Secretary/Bookkeeper.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Greets visitors to the office in a professional and friendly manner

· Responds to mail, emails, voicemails and telephone calls

· Assists other staff members when time, energy and skill permit

· Maintains accurate records and takes minutes of meetings as directed by pastor

· Serves as secretary to the pastor

· Performs all payroll activities related to new hire, termination, change of hour worksheets and sending garnishments to chancery office

· Attends parish meetings as required

· Keeps vital statistics for the parish

· Keeps pastor informed of vital concerns within the parish

· Creates a weekly bulletin

· Schedules Eucharistic ministers

· Clips and files all newspaper ads and articles concerning the parish

· Maintains positive relationship with parish council members and other volunteers

· Maintains a reasonable inventory of church supplies

· Handles routine questions about policies

· Prepare bank deposits and records receipts

· Prepare vouchers, including coding and payment of outstanding invoices

· Reconciles parish, school and cemetery books, if applicable

· Prepares financial statements as requested

· Prepares various chancery reports including tithing calculator

· Attends parish finance council meetings, as requested

· Maintains tuition and school accounts, if applicable

· Schedules rentals for the gym and campus activities

· Performs other duties as assigned

JOB QUALIFICATIONS

· Computer and organizational skills

· Intermediate knowledge of Microsoft Word and Microsoft Excel

· 3 – 5 years previous training or experience as a bookkeeper

· Ability to maintain confidentiality

· Intermediate and accurate mathematical skills

· Experience with QuickBooks or other similar accounting software