Job Description

The Paralegal – Real Estate is responsible for the structured execution of real estate transaction support functions to ensure matter progression, compliance with deadlines, and documentation accuracy within established legal and operational frameworks.

This role directly impacts attorney productivity, transaction throughput, and revenue realization through disciplined execution of support tasks, document control, and workflow coordination.

Core Accountabilities

1. Transaction Support Execution

Accountable for accurate and timely execution of assigned real estate transaction support tasks.

This includes:

• Preparing closing documents, deeds, affidavits, and transaction packages

• Drafting standard correspondence and transaction-related documentation

• Organizing transaction files and supporting materials

• Assisting in preparation of closing statements and related documentation

• Formatting and proofreading legal documents

2. Deadline & Closing Coordination

Accountable for maintaining accurate tracking and execution of transaction timelines and closing deadlines.

This includes:

• Conducting initial client interviews and appointment coordination

• Maintaining transaction calendars and milestone tracking

• Monitoring contract deadlines, contingencies, and closing dates

• Confirming completion of required tasks prior to closing

• Escalating risks prior to deadline or closing failure

3. File & Document Control

Accountable for maintaining organized, complete, and audit-ready transaction files.

This includes:

• Managing digital and physical transaction files

• Ensuring all documents are properly labeled and stored

• Maintaining version control

• Updating case records in PracticePanther

4. Title & Due Diligence Coordination

Accountable for supporting structured review and organization of title and due diligence materials.

This includes:

• Reviewing title commitments and supporting documents for completeness

• Organizing surveys, title documents, and closing requirements

• Coordinating with title companies and lenders

• Tracking resolution of title issues

5. Billing & Revenue Capture Support

Accountable for supporting accurate revenue capture through proper task execution and documentation.

This includes:

• Recording task activity within case systems

• Supporting attorneys with documentation needed for billing

• Ensuring all completed work is reflected in case records

• Identifying unbilled work activity

Qualifications

• 3–5+ years experience in real estate or transactional paralegal work
  Experience with:
• Real estate transactions and closings
• Contract and document preparation
• Title review and due diligence