Job Description

National Center for Missing & Exploited Children

TITLE: Paralegal

LOCATION: Alexandria, Virginia

FLSA: Non-Exempt

DIVISION: Office of Legal Counsel (OLC)

TRAVEL REQUIREMENT:

No travel is required.

HOURS and SCHEDULE:

Basic hours are Monday – Friday, 9:00am to 5:30pm.

SUPERVISION RECEIVED:

Position reports to the Senior Counsel, Office of Legal Counsel and provides administrative support to the entire Office of Legal Counsel team.

SUMMARY:

The Paralegal provides administrative support; contract and affidavit lifecycle management and support; online research, legal research, and case monitoring support to the Office of Legal Counsel.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintain and manage the organization’s contract management tool and manage the contract workflow process.
• Manage the workflow process relating to business record affidavits and subpoenas.
• Assist with the timely execution of contracts and legal documents.
• Be credentialed as a Virginia Notary Public, or able to complete the application process to become a Notary Public and provide notary assistance as needed.
• Assist with processing of check requests, purchase orders, and reimbursement requests.
• Provide clerical support as needed (scheduling meetings; proofreading, updating, and managing data in legal databases; monitoring and collecting organizational metrics, etc.).
• Manage, organize, and maintain electronic and paper case files, including court papers, research files, general correspondence, legislative briefing documents, testimony, and letters of support.
• Provide support as needed relating to document preparation; helping to review, redact and prepare documents responsive to discovery; tracking active legal cases; and compiling relevant content in files and/or databases.
• Search for and retrieve legal documents and related documents from online court systems, government agencies, libraries, and internet sources.
• Assist with drafting, editing, and proofreading written materials generated by the Office of Legal Counsel for internal or external distribution.
• Generate contract and related activity reports for departmental and organizational use.
• Embrace and embody the mission, guiding principles, and goals of NCMEC.
• Respond to requests for information from other departments and third parties.
• Perform other duties as assigned.

EDUCATION AND EXPERIENCE

• Bachelor’s or Associate’s degree required.
• Some research experience preferred (in educational capacity may be acceptable).
• Administrative experience in some capacity required.
• Proficiency and high comfort level in using software to create spreadsheets; manage, analyze, and enter data; create presentations, reports, and documents; and in managing and interacting with variety of software and research applications, such as: Microsoft Office, Excel, Adobe, SharePoint, Pacer, LexisNexis, and contract and document discovery databases.
• Experience working/studying remotely and proficiently with online meeting tools, including Zoom, Microsoft Teams, etc.

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong time management skills; ability to exercise judgment in prioritizing tasks and responsibilities to achieve time-sensitive deadlines while handling multiple projects.
• Quick learner; excellent organizational, research, and analytical skills; and detail-oriented.
• Strong team orientation and willingness to be flexible and work across teams.
• Excellent verbal and written communication skills including spelling, punctuation, and grammar, as well as proofreading.
• Sensitivity in handling confidential information.
• Desire to learn and contribute in multiple ways in a dynamic non-profit environment.
• Ability to engage positively with all levels of staff internal and external to NCMEC.