Job Description

Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status.To see our fill list of Team Member Benefits please visit our career site: www.gotoworkhappy.com/benefits

Under the supervision of the Director of Contract Administration, the employee will be responsible for the coordination and processing of all contracts as they flow between Hard Rock International, Seminole Hard Rock Support Services, Seminole Gaming, including any other entity or property assigned by the President of Seminole Hard Rock Support Services or the Director of Contract Administration and Legal Department. The employee will have direct contact with suppliers/vendors and internal stakeholders during the review process of such contracts.

Essential Duties and Responsibilities:

• Must adhere to the Seminole Gaming, Hard Rock International, and Seminole Hard Rock Support Services policies, processes and procedures as defined by the appropriate jurisdiction;
• Ability to read, analyze and interpret legal documents;
• Ability to maintain concentration and productivity during prolonged computer use;
• Produce periodic contract reporting;
• Complete timely processing of contracts;
• Coordinates information flow with supporting departments;
• Basic understanding of purchasing and supply chain procedures;
• Must be able to manage multiple tasks while adhering to strict reporting deadlines;
• Create regular status reports regarding progress on projects;
• Maintains current knowledge of and adheres to contract procedures, guidelines and standards;
• Ability to prioritize and organize tasks to meet deadlines, with the ability to manage multiple priorities while maintaining a high degree of accuracy and strong attention to detail, in a fast-paced environment with constant interruptions;
• Ability to use good judgment and common sense, to make logical, cost effective and sometimes critical decisions while working under high pressure situations and within strict deadlines relating to purchasing and inventory functions.
• Promotes positive and professional public/employee relations at all times;
• Provide ongoing assistance to staff in the administration of contractual agreements.
• Strong verbal and written communication skills;
• Maintains a clean, safe, hazard-free work environment within area of responsibility;
• Other duties as assigned.

Areas of Contract Administration:

• Read, understand, interpret, draft and revise legal documents including policy documents, sales contracts, non-disclosure agreements, partnership agreements, purchasing agreements, and other types of documents as required;
• Assist in preparation of legal documentation such as drafting letters, notices, memorandums, communications, etc.
• Assists in contract negotiations and oversees the execution, maintenance, and overall management of contract lifecycle;
• Reviews and/or provides guidance in the preparation of contracts, statements of work, amendments, addendums, order forms and change orders;
• Maintain working files, documents, and meticulous filing of all agreement and documents;
• Ensuring compliance to terms and conditions of contracts;
• Verification that all required contractual clauses are included in documents (as applicable).
• Schedule meetings to assess progress on projects which are in motion, and take detailed notes to share with stakeholders;
• Ensure compliance with state, federal, tribal laws and regulations (as applicable);
• Identifying and communicating potential risks contract changes may pose to company;
• Performs analysis and gathers relevant data pertaining to finalized contractual agreements, ensuring compliance with all post-execution obligations;
• Review contract estimates, including proposed materials, costs and determine whether they seem reasonable and accurate;
• Liaising with staff on all levels of the company to analyze and determine a comprehensive contract strategy;
• Sharing insights and ensuring clarity on contract processes and procedures, statuses and details with team members.
• Ability to maintain integrity and confidentiality while working with confidential information and other pertinent sensitive information;
• Level of proficiency and the ability to operate computer and software programs. Must have working knowledge of Microsoft Word and Excel computer programs. Knowledge in the use of the Infinium program, Cobblestone or other contract management systems a plus.

Job Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The employee must have organizational and time management skills, and able to prioritize daily work. Employee must also be detail-oriented. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Certification or associate’s degree in paralegal studies (bachelor’s degree is preferred);
• A minimum experience of two years in a paralegal role;
• Ability to deliver a service level which creates an atmosphere that provides a professional and positive experience to team members, legal and vendors;
• Demonstrates a strong commitment to exceeding position responsibilities, actively contributing to the achievement of organizational goals through initiative, dedication, and a results-driven approach.
• Time management and problem-solving skills;
• Excellent reading and comprehension skills;
• Proficient ability to detect errors and inconsistencies;
• Identifying potential risks contract changes may pose to company;
• Able to work productively independently and as part of a team;
• Ability to anticipate situations, tools needed, and obstacles through critical thinking and review of data;
• Must project a professional appearance;
• Ability to read and understand all applicable policies and procedures;
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists;

• Must be able to complete standard forms and reports;
• Must possess strong leadership skills with the ability to effectively direct, manage, and support team members to achieve departmental and organizational objectives.
• Ability to comprehend and apply instructions presented in various formats, including written, verbal, diagrammatic, and scheduled directives;
• Must be able to communicate professionally and effectively in English with team members, vendors and internal stakeholders, specific to position duties and responsibilities, including the interpretation of technical manuals and legal documents, as well as coaching/counseling of employees.

Work Environment:

• Duties and responsibilities are typically performed in a professional office setting, but there may be times where you will need to be in operating areas. In these areas, you may be exposed to environmental factors including, but not limited to, second hand smoke and excessive noise.
• While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms, talk or hear; and taste or smell. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close, distance, color, and peripheral vision, depth perception and ability to adjust focus.

Disclaimer
While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).