Assist in ensuring the operational efficiency of the Legal department by providing administrative and paralegal support services to the Legal Advisor and Senior Management Team servicing BENELUX, enabling them to carry out their roles effectively and successfully.
Assist on specific ad hoc projects in the field of legal and compliance.
Are you an organized, discreet and proactive professional with a passion for legal and corporate administration? Do you thrive in a dynamic, international environment where no two days are the same? Then this role might be the perfect next step in your career.
As paralegal, you will provide essential administrative and operational support to the Legal Advisor and Senior Management Team. You will play a key role in ensuring smooth corporate governance, contract management, compliance processes and cross-functional projects.
Your responsibilities
General Administration
Provide comprehensive administrative support to the Legal Advisor and Senior Management Team
Organize meetings, collect signatures and coordinate notarization of documents (including apostilles)
Assist in the preparation of documents, reports and presentations
Maintain accurate and up-to-date filing and archiving systems, ensuring quick and easy access to information
Corporate Housekeeping
Support corporate housekeeping activities for all entities (appointments of directors/managers, powers of attorney, changes of registered addresses, etc.)
Keep Corporate Information Sheets up to date
Collect, manage and provide corporate documentation as required
Agreements & Contracts
Maintain an overview of contract review requests across different countries and follow up on executed agreements
Review standard contracts (e.g. confidentiality agreements, supplier and customer agreements) in coordination with the Legal Advisor
Support legal projects such as maintaining the contract register, developing template agreements, updating general terms and conditions, coordinating translations and publishing updates on the intranet
Compliance
Support the proofreading, rollout and implementation of compliance-related policies and procedures
Coordinate translations, training sessions, declarations and follow-up actions
Ensure policies and updates are made available to relevant stakeholders
Finance
Assist with ad hoc requests (e.g. KYC processes)
Support the collection of corporate documents related to the approval of annual accounts
Owned & Leased Property
Maintain an overview of owned and leased properties in collaboration with the Facility Manager
Ensure lease agreements and title documents are properly filed and accessible
Business Support
Provide administrative and coordination support for business integration projects
3–5 years of relevant experience in a similar role, preferably within a larger organization
Strong social and communication skills
High level of discretion, accuracy and attention to detail
Proactive, solution-oriented and able to work independently
Highly organized and structured, with the ability to manage multiple priorities and meet deadlines under pressure
Excellent knowledge of Dutch (spoken and written) is mandatory; English and French are a strong plus
IT-literate (Microsoft Office); experience with ERP systems is an advantage
A challenging position within a dynamic and growing organization
Opportunities for professional development and skill enhancement
A pleasant working atmosphere within a collegial and supportive team
A competitive salary complemented by excellent secondary benefits
Flexible working arrangements, including hybrid working options
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The Lyreco Group is the European leader and the third largest distributor of workplace products and services in the world. A privately-owned company since 1926, Lyreco is now present in 25 countries with 13 partners in 15 additional countries, operating in 40 different countries across the globe.
A global workplace solutions company with 10,000+ employees, Lyreco’s mission is to delivery sustainably, what any workplace needs, so its people can focus on what matters most. We are pioneers, today and tomorrow, in delivering what any workplace needs, from workplace products, to services, anywhere you work. We are active in the areas of office supplies, print services and consumables, PPE and safety solutions, coffee and catering, hygiene and cleaning, furniture and ergonomics solutions, and wellbeing services.
With our core values of excellence, passion respect, and agility driving every decision, and a perfect blend of people, technology, and our corporate social responsibility strategy, we aim to deliver a great working day for our people and our customers. We strive for perfection in everything we do, and we really care for our customers. We believe in trust, respect and ethical behaviour, and we remain agile with our ability to anticipate, innovate and adapt to change.
To learn more about Lyreco – check out our website.
