Job Description

THE ROLE:

The Senior Officer- Packing Material Buyer will be responsible for end-to-end supply chain functions, including delivery scheduling, invoice and purchase order processing, operations coordination, planning, supplier communications, RCA and CAPA handling, vendor performance and vendor inventory checks for all the packaging components. This role ensures smooth material flow, adherence to compliance and quality, timely invoice and GRN processing, and effective stakeholder engagement.

HOW YOU WOULD CONTRIBUTE:

1. Delivery Scheduling

• Monitor material shortages and ensure direct connectivity with Contract Manufacturers (CM)
• Manage pull schedules and short-to-midterm forecasting
• Issue and validate pre-alerts for deliveries
• Ensure timely supplier follow-ups and schedule adherence
• Facilitate supplier communication via regular calls

2. Invoice Processing

• Maintain and update the HCM tracker and AP-related activities
• Respond to supplier inquiries on outstanding payments
• Track and report unvouchered liabilities
• Support finance on GST return closures, MSME compliance, and NDC updates.
• Process and verify monthly service invoices using 3-way match
• Review trackers: Invoice, VSFR, GRA, Pre-alert, Receipt, Payment status, supply efficiency.
• Follow up on GRN creation and discrepancies

3. Purchase Order (PO) Management

• Monitor and resolve PM shortages
• Perform PO reconciliations and manage NON-SKU PO approvals
• Review open POs and support PO creation and adjustments
• Validate and update price masters, seek approvals, and manage bid waivers
• Initiate SAF creation for new vendors
• Conduct PO-related validations and acknowledgment processes

4. RCA & CAPA

• Lead SCAR and CAPA implementation with suppliers
• Communicate and follow up on complaints, RCA, and CAPA with internal QA and category leads

5. Packaging Material (PM) Planning

• Validate safety stocks and execute material planning activities to meet the set norms.
• Release PO as per approved indent, review shortage reports, and reconcile supply plans.
• PO reconciliation and closure of past due PO’s in system.

6. Vendor Managed Inventory (VMI)

• Conduct VMI checks and reconcile supplier stock
• Monitor future consignment arrivals and validate shelf life of vendor stock

7. VSFR Management

• Handle material rejections and vehicle arrangements with plants and suppliers
• Communicate VSFRs to suppliers and maintain RTV and disposal trackers
• Facilitate joint inspections and manage debit/credit note tracking

SKILLS AND BACKGROUND REQUIRED TO BE SUCCESSFUL:

Skills

- Proficient in ERP systems (Oracle preferred) and MS Excel.

- Strong analytical, communication, and stakeholder management skills

- Familiarity with GST, MSME compliance, and audit protocols

- Ability to interact with multiple departments in a multinational company and the suppliers.

- Familiar with packaging material components and area of use.

Experience:

4–6 years of experience in supply chain operations or procurement

Education:

Bachelor’s degree in supply chain, Logistics, Commerce, or related field.