Job Description

We are seeking a mature, highly reliable and discreet individual to support the smooth functioning of a Mayfair office and London-based residence.

This is a high-trust, ownership-driven role requiring strong judgement and the ability to operate independently, ensuring seamless execution across responsibilities.

The role focuses on office administration and coordination, alongside personal assistance and light property oversight to ensure everything runs smoothly day to day.

You will act as the central coordination point across the office and residence, managing vendors, administration, reporting and employee support.

You will also assist with HR coordination and help maintain structure across operations.

Hours:- 9:00am–6:00pm, Monday to Friday (flexibility required) Location:- Mayfair Office & Regents Park Residence, London Salary:- £55,000–£75,000 Start Date:- ASAP Interviewing:- ASAP
Responsibilities include, but not limited to:

Property & Residence

• Provide periodic oversight of the residence to ensure upkeep and readiness
• Coordinate maintenance, repairs and servicing with vendors and building management
• Conduct basic checks across systems, fixtures and general condition
• Manage utilities, invoices and related expenses
• Ensure supplies are stocked and the property is prepared for visits

Personal Assistance

• Provide diary support as required
• Manage bookings, errands and ad-hoc requests
• Handle expenses, invoices and reconciliations

Reporting & Administration

• Maintain trackers for property, vendors and admin tasks
• Ensure follow-ups are completed and items are closed out
• Keep documentation organised and up to date

Office Support

• Ensure the office is organised, functional and presentable
• Coordinate IT, supplies, vendors, post and couriers
• Support meetings and small team events
• Maintain asset inventory and basic compliance standards

HR & Coordination

• Act as first point of contact for basic employee queries
• Support onboarding and employee engagement activities
• Liaise with HR teams across geographies
• Assist with training coordination and internal communication
• Prepare basic reports, trackers and presentations

Candidates must be / have:

• 5+ years’ experience in office administration, coordination or PA/EA roles
• Experience supporting senior stakeholders
• Strong organisational skills and attention to detail
• Ability to manage vendors and operations independently
• Clear written and verbal communication skills
• Proficiency in MS Office (Excel, PowerPoint)
• Comfortable with basic reporting and data handling
• Discreet, reliable and able to handle confidential information
• Proactive, calm and able to manage multiple priorities
• Experience in high-trust environments (HNI / family office preferred)

Additional Requirements:

• Valid passport
• Clean UK driving licence and willingness to travel locally
• Right to work in the UK
• Flexibility outside standard hours when required

Why This Role

This is a varied, hands-on role offering ownership across office operations, administration and property coordination.

It suits someone who enjoys being dependable, organised and quietly keeping everything running properly behind the scenes.

PLEASE NOTE

We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following requests to aide your application:

• Detail your relevant experience in a Cover Letter and include this on an up to date CV
• Quote your required salary
• Confirm your availability for interview and when you could start a new role
• If you can forward references to us, these can only strengthen your application

The more information you can provide, the better we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.

Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.