Job Description

License and Certification Qualifications:

• Certification as a Certified Purchasing Card Professional (CPCP Preferred

Education Qualifications:

• H.S. Diploma or General Education Degree or equivalent Required
• Bachelor's Degree in related field Preferred

Experience Qualifications:

• 4 years in an office/clerical environment Required
• Experience in business, finance, or auditing Preferred

Skills Qualifications:

• Ability to use computer systems software for conducting purchasing card program reviews
• Ability to make mathematical calculations and complete data entry with speed and accuracy
• Ability to complete complex spreadsheets
• Ability to be customer service oriented to both internal and external customers
• Ability to be detail oriented
• Ability to analyze existing processes and identify areas for improvement
• Ability to solve practical problems
• Ability to work as part of a team
• Proficient computer skills and knowledge of the Microsoft Office Suite
• Ability to represent Gwinnett County Public Schools in a positive and professional manner

Primary Responsibilities:

Provide assistance in reviewing P-Card transactions related to the acquisition of supplies and services for the school district and preparing various reports of P-Card usage and communicating the results as appropriate.

• Conduct purchase card transaction reviews.
  • Review monthly purchasing card statements and corresponding supporting documentation to ensure compliance with Board policy and procedures.
  • Monitor and identify potential theft and abuse within the P-Card system.
  • Identify and submit transaction documentation regarding non-compliance to the P-Card policy and procedures by local schools and central office staff.
  • Prepare all documents for scanning and index all P-Card statements, receipts, and other documentation related to P-Card expenditures for storage in an electronic format.
  • Maintain files for audit and open record reviews.
  • Perform needed follow-up steps, as appropriate, for compiling reports for district management use.
• Provide assistance to internal auditors for reviews of P-Card transactions.
  • Provide necessary supporting documentation for identified issues for further review.
  • Provide assistance in resolving questions during the audit process.
  • Perform monthly reviews of purchasing card statements for compliance with GCPS policies and procedures.
• Provide various internal audit reports for users.
  • Provide reports of compliance and other exceptions to appropriate district managers for follow up and appropriate actions.
  • Compile annual reports of compliance and other exceptions to appropriate district managers for follow up and appropriate actions.
  • Serve as the district liaison for obtaining bank statements and missing transaction receipts as needed.
  • Provide appropriate reports to internal auditors for inclusion in work papers and follow up during the annual audit process.
• Develop and maintain professional knowledge of current trends and developments in the auditing field.
  • Identify and attend appropriate related professional training.
  • Maintain current, broad knowledge of the P-Card industry by conducting appropriate research through various available resources.
  • Incorporate knowledge of pertinent trends and developments into district work procedures as appropriate.
• Perform other duties as assigned.

Physical Demands:
While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. The employee is required to operate a motor vehicle in performance of duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.