Job Description

Position: Treasurer / CSBO

Location: Mingo County Schools

Supervisor: Superintendent

Contract: 261 Days

Evaluation: Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on Evaluation of Professional Personnel

SUMMARY:

To serve as treasurer and administer the financial affairs of the school system; to serve as custodian of all financial assets; to be responsible for the preparation of the annual budgets; to prepare monthly and annual financial statements for all funds maintained by the school system; to invest all available funds for either short or long term periods in interest-bearing accounts and to determine the amounts of such investments at the best return available; to be responsible for payrolls and related functions; to be responsible for accounts payable; to oversee the auditing of accounts of the individual schools and ensure the resolution of any findings noted. To prepare requested reports and provide/present to the Board. To collaborate with members of the leadership team to facilitate programmatic needs.

RESPONSIBILITIES:

Responsible for the school district's financial operations including payroll, accounts payable, receivables, cash management, budgeting, accounting, financial reporting functions and other related duties. Supervision and evaluation of the finance department staff. Development of policy to maintain legal compliance and high-level functioning of finance department. Ensuring positive customer service to internal/external stakeholders. Innovation of practice for efficiency. Participation in leadership team.

SUPPORT RELATIONSHIPS:

Works cooperatively with State Department of Education personnel, school district staff, and community representatives to implement good business practices for attaining the goals of the school system as they relate to fiscal integrity and accountability. Works cooperatively to meet the needs of the Mingo County Board of Education and provide support in achieving district goals. Works very closely with Human Resources to ensure the seamless functioning of fiscally supporting staffing functions.

PERFORMANCE RESPONSIBILITIES:

1. Controls the treasury function - investments, etc. - as allowed by law and Board policy.
2. Oversees and directs the operation of finance for the school system within the realms of accounting, budget, and treasury.
3. Develops and manages the annual budget and oversees the budget development process for the school system; compiles annual budget requests and works with the assistant superintendents and other administrators to compile them for recommendation to the superintendent.
4. Maintains budgetary controls to ensure that expenditures are made in accordance with the approved budget.
5. Monitors all budget categories and provides fiscal information as required and needed for the administrative team including superintendent, assistant superintendents, directors, principals and others.
6. Monitors the allocation of fiscal resources to system programs, related communications, receipts, and financial analysis. Acts as administrative fiscal officer for the school system.
7. Receives requests to adjust budget accounts and recommends to the superintendent approval for budget transfers.
8. Receives and reviews all supplemental budget projects and recommends to the superintendent approval for budget supplements.
9. Provides for maximum investment of funds.
10. Prepares monthly financial statements of all funds maintained by the school system and presents copies of the reports to the Board, the superintendent, the State Board of Education, and other interested parties.
11. Prepares annual financial statements in accordance with generally accepted accounting principles, publishes the statements, and submits copies to the Board, the superintendent, and the State Board, and other interested parties.
12. Prepares monthly financial reports of all special program revenues and expenditures.
13. Responsible for the capital assets inventory system in conjunction with the Superintendent .
14. Provides for a uniform system of financial accounting for the individual schools.
15. Responsible for providing periodic training on the financial reporting requirements of the individual schools; ensuring that annual audits are conducted of all school accounts; and following up on all findings noted to ensure that they are resolved within a timely manner.
16. Works closely with all departments to develop all revenue sources fully to maximize resources for the school system.
17. Submits all required reports to the State Board of Education in an accurate and timely manner.
18. Maintains those ethical business processes required for the efficient financial operation of the school system.
19. Participates in administrative decision making as a member of the superintendent's management team.
20. Follows the established personnel evaluation procedures for staff members.
21. Utilizes self-appraisal for the improvement of administrative skills.
22. Demonstrates unbiased attitudes in fulfilling administrative responsibilities.
23. Serves on various standing and ad hoc committees.
24. Participates in continuing professional development activities and maintains a current authorization as a chief school business official.
25. Performs such other tasks and assumes such other responsibilities as the superintendent may assign.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Bachelor's degree in accounting with a CPA and/or MBA certificate desired.
2. Five years of administrative or related work experience.
3. A broad knowledge of school system's operations.
4. Demonstrated ability to communicate effectively.
5. Knowledge of generally accepted accounting principles for governmental entities.
6. Knowledge of WVEIS and WVDE reporting requirements preferred
7. Criminal background check conducted pursuant to WV Code §18-5-15c and/or §18A-3-10, as appropriate; Meet the qualifications outlined in WV Code §18A-3-2a.

PHYSICAL DEMANDS:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to reach, stand, walk, lift, grasp, write, talk, hear, see, use technology such as computers and multimedia equipment, and use repetitive motions. While performing the duties of this job, the employee may frequently lift and/or move at least 30 pounds of materials. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff members.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Most commonly, the educational setting is indoors. The noise level in the work environment is low to moderate (20-60 dB). Exceptions include gymnasiums as well as vocational/technical laboratories where the noise levels may be moderate to loud (60-90 dB).

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.

**Applicants who have unsatisfactory evaluations, have been dismissed or had their contracts non-renewed for cause by another school district will not be considered eligible for consideration

NOTICE OF NON-DISCRIMINATION The Board does not discriminate on the basis of sex (including sexual orientation or gender identity), in its education programs or activities, and is required by Title IX of the Education Amendments Act of 1972, and its implementing regulations, not to discriminate in such a manner. The requirement not to discriminate in its education program or activity extends to admission and employment. The Board is committed to maintaining an education and work environment that is free from discrimination based on sex, including sexual harassment (See Mingo County Board policy 2266). Furthermore, the Board does not discriminate on the basis of race, religion, color, national origin, ethnicity, ancestry, sex (including gender status, change of sex, or gender identity), pregnancy, age, blindness, disability, veteran status, military status, genetic information, socioeconomic status, physical appearance, sexual orientation, mental/physical/developmental/sensory disability or any other characteristic protected by law (collectively, "Protected Classes"), or any other legally protected category in its programs and activities including employment practices (See West Virginia State Board of Education policy 4373). Please report any concerns to the Title IX Coordinators: Rocky Hall or Leah Wireman, Mingo County Schools 110 Cinderella Road Williamson, WV 25661 Phone: 304-235-3333 Email: Rocky Hall-rahall@k12.wv.us or Leah Wireman:-lwireman@k12.wv.us (The coordinators also serve as Compliance Officers for non-sexual harassment, 504/ADA). If you have web accessibility issues, please contact: Virginia Lee Taylor-Mounts @ vmounts@k12.wv.us or 304-235-3333.