Job Description

Classification: Administrativie Support Coordinator II - 11/12 Appointment
Hours: Full-time / 40 hours per week, weekly schedule of 10:30am-7:30pm and 2 Saturdays per month
FLSA: Non-exempt

Anticipated Hiring Salary Range: $4,003 - $4,691* for 12 months working an 11 month work schedule
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date: May 27, 2026
Recruitment Status: Open Until Filled

Employment with the California State University System

ABOUT CSUMB

California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation’s largest four-year public university system, California State University, which educates nearly 460,000 students every year.

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030.

The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 22 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

PURPOSE

Under the general direction of the Director of OtterCare, the OtterCare Operations & Student Support Coordinator provides administrative, operational, and front-line support for OtterCare services and The Hub. This position primarily supports afternoon and evening operations, ensuring consistent service delivery and student access to food and basic needs resources.

The incumbent works in coordination with the Morning Hub Coordinator, who leads food recovery and sourcing efforts, by supporting the organization, distribution, and student-facing delivery of resources.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following

Operations & Student Staff Support

• Provide front-line service at The Hub during afternoon and evening hours, assisting students in accessing food and basic needs resources.
• Deliver student-centered customer service, including answering questions and providing general guidance on available services.
• Support daily operations of The Hub, including opening/closing procedures, restocking, and maintaining a clean, welcoming environment.
• Coordinate closely with the Morning Hub Coordinator to ensure smooth transition from food recovery to distribution and service delivery.
• Assist in organizing and distributing recovered and purchased food items to students in alignment with established guidelines.
• Identify students who may benefit from additional support and refer them to appropriate campus or community resources.
• Assist with coordinating student assistant schedules and daily task assignments.
• Provide routine guidance and training to student assistants on standard procedures and service expectations.

Program & Service Coordination

• Support the coordination of OtterCare services, including food distribution and related student support services.
• Assist with organizing, stocking, and maintaining food inventory received through recovery and purchasing efforts.
• Maintain orderly and accessible systems for food storage and distribution to support efficient service delivery.
• Support ongoing program activities and services based on established procedures and daily operational needs.

Administrative & Operational Support

• Maintain records related to inventory, student usage, and service delivery in accordance with university polities
• Assist with data entry and tracking of program participation and service trends.
• Support preparation of basic reports, communications, and outreach materials.
• Assist with routine purchasing processes, including tracking supply orders and reconciling expenses.
• Support general office and program operations, including maintaining shared systems and communication channels.

Other Functions

1. Perform other job-related duties and special projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of: applicable university infrastructure, policies, and procedures; English grammar, spelling, and punctuation; office systems and budget policies and procedures.

Ability to: use a broad range of technology, systems and packages; independently handle multiple work unit priorities and projects; apply independently a wide variety of policies and procedures where specific guidelines may not exist; perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections; draft and compose correspondence and standard reports; handle effectively a broad range of intrapersonal contacts, including those at a higher level and those sensitive in nature.

MINIMUM QUALIFICATIONS

Knowledge and skills in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents, combined with several years of office related work experience.

PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE

• Bachelor’s degree in higher education, social services, public administration, or a related field.
• Minimum of two (2) years of professional experience in student services, food access programs, or a related area.
• Experience working directly with diverse student or community populations.
• Experience coordinating programs, services, or operations.
• Experience supervising, training, or mentoring student staff, volunteers, or peer educators.
• Experience supporting college students with food access, resource navigation, or OtterCare initiatives.
• Experience managing or supporting a food pantry, food recovery program, or similar service operation.
• Knowledge of campus and community resource systems, including referral processes.
• Experience with data tracking, assessment, and program evaluation.
• Bilingual or multilingual skills relevant to the student population.
• Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student/finance information system; Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, etc.); 25Live; intranet drives; and internet browsers.

PREFERRED QUALIFICATIONS

Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent <student/finance> information system; Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, etc.); 25Live; intranet drives; and internet browsers.

SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment.
• The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards
• This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
• This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.
• Requires evenings and/or weekend work.

PHYSICAL ENVIRONMENT

Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.

BENEFITS/PERKS

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit the Employee Benefits Summary The University Corporation at Monterey Bay also provides access to affordable housing near main campus. The allocation of housing is subject to several factors, including availability, eligibility criteria, and specific program guidelines. For more information, visit: https://csumb.edu/corporation/employee-housing

APPLICATION PROCEDURE

To receive full consideration, applicants must complete and submit the required online application by the priority screening date listed on the Careers at CSUMB website. Applications received after this date may be reviewed at the University’s discretion. All submitted materials become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu

All employees must be eligible for employment in the U.S.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

GENERAL INFORMATION

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/

CSUMB is a smoke and tobacco-free campus.

EQUAL OPPORTUNITY EMPLOYER

CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.