Job Description

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com

At Fasken, Success Means

• Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
• Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
• Working collaboratively – you’re a self-starter who values working in a collaborative team based environment
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
• Approaching your work with agility and the willingness to learn and utilise new technology
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
• Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
• Treating sensitive and confidential matters with discretion and diplomacy at all times

Your Role

Reporting to the Senior Director, the Organizational Effectiveness Specialist is the "engine room" of business and people processes Working in close collaboration with the Workforce and Organization Design Specialist, you will ensure that our people data is accurate, our regions are supported, and our systems (UKG) are optimized to reflect the firm's evolving structure. This is an ideal role for a detail-oriented professional who excels at the intersection of HR data, payroll coordination, and system administration.

This is a 12-month contract position. This is a hybrid role requiring three (3) days in office.

For Indigenous candidates interested in employment on-reserve, there may be an opportunity at Fasken to do so at our Alberta office situated on Tsuut'ina Nation, west of Calgary. Such candidates are encouraged to speak to Human Resources during the interview process to obtain additional information.

Primary Responsibilities

• Org Design and Effectiveness Support: Partner with the Workforce and Organization Design Specialist to maintain organizational charts and position mapping; support the drafting and categorization of job descriptions for firm-wide evaluation.
• UKG Process and Data Configuration: Serve as the functional lead for regional HRIS requests; execute job title additions, reporting line changes, and organizational structure updates within the UKG ecosystem.
• Regional Liaison & Data Integrity: Act as the primary bridge between regional HR and Payroll teams to troubleshoot system issues and conduct regular audits to ensure employee data consistency and alignment with payroll outputs.
• HR Tool & Framework Maintenance: Support the lifecycle of HR frameworks (Recruitment, Performance, Succession) by ensuring all tools and documentation comply with internal policies and legal standards.
• Data Collection & System Testing: Assist in the development and UAT (User Acceptance Testing) of HR data collection forms and new system modules (UKG/WFM) to ensure all inputs are accurate and meet organizational requirements.
• Bilingual Documentation: Manage official translations (English/French) for job titles, position descriptions, and HR frameworks to ensure seamless national alignment.
• Project Coordination: Provide dedicated administrative support for special projects, including data cleansing, milestone tracking, and cross-functional project updates.

Required Knowledge and Experience

• HR Systems & Professional Services Experience: Minimum of 3 years of experience in an HR Administration, HR Operations, Payroll, or HRIS role. Experience within a Law Firm or Professional Services environment is an asset.
• Technical Mastery (UKG & Excel): Hands-on experience with UKG (Ultimate Kronos Group) or a similar HRIS is a strong asset. Advanced proficiency in Microsoft Excel (V-Lookups, Pivot Tables) and high attention to detail with complex data sets are required.

• Bilingualism & Communication: Proficiency in both English and French is highly preferred to support our national team.

Education: Bachelor’s degree in human resources, Business Administration, or a related field.

Pay Range

$80,000 to $105,000. Pay range to be commensurate with experience.

Diversity and inclusion

At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check and employment and educational verifications. Reference checks will also be conducted.

Your Application

We appreciate hearing from all qualified candidates. You can submit your application via our Careers page.