Job Description

Key Responsibilities

Organisation Design

• Support organisation design initiatives (e.g., spans and layers analysis, role clarity, team structure options) and update document changes (e.g., org charts, job inventory, job description review, etc.).

• Conduct job evaluation using agreed methodology (i.e., WTW Global Grading System) and recommend job grades aligned to job architecture and internal or external benchmarks.

• Maintain job family taxonomy and career paths (where applicable) to ensure consistency and accuracy across functions.

• Administer governance controls for job creation, changes, and exceptions, and ensure compliance with standards and audit readiness.

Workforce Planning, Budgeting and Analytics

• Assist in the annual workforce planning cycles, including but not limited to manpower forecasting, headcount reports, manpower dashboard, etc.

• Conduct basic HR data quality checks to ensure accuracy and flag discrepancies.

• Prepare and reconcile headcount and personnel cost budget, track variances and flag discrepancies.

• Maintain workforce planning models (e.g., demand/supply gap analysis, attrition/hiring run rates, etc.) and produce dashboards for monthly HR management meeting.

• Produce monthly/quarterly reporting, including insights on productivity, cost-to-serve, and organisational effectiveness metrics.

Governance and Support

• Operate within the organisation design governance framework and maintain audit trail.

• Ensure adherence to internal policies, local regulatory requirements, and Group harmonisation standards.

• Assist in the logistics for OD&WP related meetings, prepare documentation and meeting minutes with follow up actions.

• Assist in projects and deliverables for HR initiatives.

• Liaise with departments to gather organisation structure and manpower planning inputs (where required).

• Provide support for queries related to organisation charts, job documentation, and headcount reporting.

Key Requirements

• Bachelor’s and/or Master’s degree in HR, Business, Analytics, Industrial/Organisational Psychology, or related fields.

• At least 3 years of experience in HR (COE, Rewards/Compensation, Org Design), Workforce Planning, or HR Analytics.

• Hands-on experience in headcount budgeting, organisational structure maintenance, data and reporting.

• Exposure to governance and change processes (e.g., approvals, audits, documentation) would be advantageous.

Technical Skills

• Sound in workforce planning (demand/supply, attrition/hire run-rate, capacity planning, etc.).

• Sound in personnel cost analysis (budget, forecast, variance analysis, etc.).

• Sound in job evaluation and grading methodology and org design basics (spans/layers, role, etc.).

• Proficient in Microsoft Office (365, Excel, PowerPoint and Word) and other productivity tools.

• Proficient in HRIS (e.g., Oracle HCM).

Soft Skills

• Strong accountability and takes ownership.

• Strong analytical skills, able to translate analytics into insights and recommendations.

• Strong written and verbal communication.

• Strong stakeholder management.

• A team player.

• Strong governance and compliance orientation.