Job Description

Posting number: NM.102 10-26

Department: RECREATION & PARKS

Job classification: NON-MERIT POSITION

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Recreation, Parks and Recreation, Parks, Customer Service, Office and Administrative Support

Summary

A Non-Merit vacancy exists in the Baltimore County Department of Recreation and Parks for an Oregon Ridge Nature Center Administrative Aide.

Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan.

Regular schedule: 34 hours per week. Plus County benefits.

This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly.

A referral list will be established based on the examination as outlined below.

Please note: Failure to complete all fields of the “Work Experience” section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

Examples of duties

Job Purpose

Under general supervision, performs comprehensive word processing, typing, and other clerical duties in support of an office at a high-traffic park site or nature center.

Essential Job Duties

• Staff a front desk to greet visitors, answer questions, and provide helpful orientation information.
• Respond to inquiries of a routine nature regarding department programs and policies in person, by telephone, or by electronic mail.
• Use automated office systems, such as email, calendar/scheduling, Microsoft Office applications, and word processing software, to prepare flyers, letters, memos, meeting schedules, and other materials from drafts or specific instructions to support the center's communication efforts.
• Create, duplicate, and distribute flyers, letters, memos, and other documents.
• Establishes and maintains confidential alphabetical, chronological, or subject matter files and records.
• Assists with registration of programs and/or special events.
• Assists in the preparation of personnel-related documents and forms.
• Operates office machinery, such as computers, photocopiers, calculators, telephones, scanners, and printers, requiring familiarity with basic office technology and physical ability to handle equipment safely.

Examples of Other Duties

• Creates and maintains office spreadsheets, databases, and logs to track data using CivicRec and Microsoft Excel, such as attendance records or program schedules.
• Maintains calendars, schedules appointments and meetings, and reserves meeting room facilities or space using CivicRec and Microsoft Outlook.
• Performs other related duties as required.

NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for this position. They may not include all of the essential job functions of this position. Each position may not be required to perform all of the essential job functions listed.

Qualifications

Education

High school diploma or an equivalent.

Experience

At least one (1) year of general clerical experience in a position that requires significant time spent creating and/or transcribing documents using word processing software and extensive telephone and in-person customer service interaction.

Additional education related to secretarial/word processing may be substituted on a year-for-year basis for the required experience.

Preferred Experience

Experience in performing administrative duties specifically within a park or nature center setting is preferred.

Knowledge, Skills, and Abilities

• Knowledge of modern office methods and procedures, including filing systems.
• Knowledge of spelling, grammar, and arithmetic.
• Knowledge of creating flyers and other marketing materials using Microsoft Publisher desktop publishing.
• Knowledge of word processing.
• Skill in the operation of office machines as listed in the essential duties.
• Skill in the use of word processing software.
• Skill in responding to inquiries and handling routine complaints.
• Ability to communicate effectively.
• Ability to perform basic mathematical computations.
• Ability to set up and maintain paper and electronic filing systems.
• Ability to use automated office systems.
• Ability to establish and maintain effective working relationships.
• Ability to type from plain copy at a rate of 40WPM.

EXAMINATION PROCEDURE

Qualified applicants should provide detailed descriptions of their past and current roles, including specific dates, duties, and responsibilities, to ensure accurate evaluation of their training and experience.

Supplemental information

Physical and Environmental Conditions

Positions may require working fixed shifts (Monday-Friday) or rotating shifts, which may include at least two weeknights and weekends or holidays, as needed.

The work of these positions is essentially sedentary, with occasional walking and/or lifting or other restricted physical activities.

Positions are located in recreation community offices in parks or nature centers on other campuses and may be in an isolated, secluded, and/or solitary work environment.

Employment Background Investigation

Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to, criminal background, education, and fingerprinting checks.