Job Description

BE GREAT TOGETHER WITH US.

Innovation, Efficiency and Ambition: this is what VAT has stood for over 50 years.

With this passion, VAT has grown to become the leading international developer, manufacturer and supplier of high-performance high-end vacuum valves and vacuum sealing technology, employing over 2000 people worldwide. The headquarters are located in Haag (Switzerland), the production centers in Switzerland, Malaysia, Romania and Taiwan.

The Order and Material Specialist plays a critical role in ensuring seamless order fulfilment and continuity of supply to customers by working closely with internal stakeholders and external partners. The role is responsible for managing the endtoend order management cycle, aligning demand, materials availability, warehousing, and logistics to meet customer delivery commitments.

As part of a global leading manufacturer of highperformance vacuum valves, this position supports scalable operations in line with business growth. The specialist acts as a key interface between Materials Management, Warehouse, and Logistics functions to drive continuous improvement in ontime delivery, product quality, and overall product cost across assigned product lines.

Your responsibilities include, but not limited to:

• In charge of overall order fulfillment activity between VAT Headquarter & VAT MY orders for the assigned product series.
• Alert on special request/ requirement from customer and convey timely to VAT MY team.
• Work with Logistic personnel on all required shipment documents and requirements of orders (e.g. end customers, sales organisations, VAT Headquarter) for shipment arrangement.
• Download all open orders from ERP system, D365 on daily basis to for tracking purposes.
• Prioritize and manage key tasks to deliver KPI’s against target especially On Time Delivery (OTD).
• Sorting out past due orders and reschedule in D365 with updates from respective planners.
• Always check for stock availability for current day and next day to reduce past due orders and improve OTD.
• Weekly First Article Impaction (FAI) meeting with key stakeholders, planners and product quality team (PQE) for impacted orders.
• Ensure waiting for confirmation orders is filled in with CSD based on confirmation from planner.
• Providing info for internal & external customers if order cannot ship as per schedule.
• Check for transfer order (TO), put away, FG ready and packed orders
• Planning rework order upon triggered by quality team
• Any other duties as assigned by superior/management.

Minimum Qualification:

• Minimum Degree holder in Supply Chain and/or Business Management
• Strong analytical skills coupled with the ability to present results clearly and compellingly
• Strong communication skill & cross function collaboration, ability to communicate with crossfunctional team and management level. •
• Selfmotivator who works effectively in team or independent work environments •
• Results and customer orientated team player
• Strong interpersonal skills
• Ability to work under pressure and assertiveness
• Possess a strong working team mindsets
• Working knowledge of MS Office and ERP systems
• Strong organizational and problemsolving skills

Preferred Qualification:

• Degree holder in Supply Chain and/or Business Management with analytical skill and capable to work independently with minimal supervision

VAT is an equal opportunity employer. We see ourselves as a responsible and far-sighted employer that offers not only jobs, but also career and personal development opportunities through various training programs. We recognize the value of employee diversity and provide equal employment opportunity for all qualified application that contributes to innovation, improves customer orientation and employee satisfaction. One-step in this direction is to ensure that people are recognized and fairly compensated for their contributions to the company. In 2021, VAT received the Fair-ON-Pay+ certificate as an acknowledgement for our commitment in ensuring equal pay for equal work between men and women.