Job Description

Posting number: 202600054

Department: OLS - Human Resources

Job classification: OPS Executive Secretary

Posting type: Open

Categories: Human Resources

Summary

THE WORK YOU WILL DO

The Office of Legislative Services, Human Resources (HR) Office is seeking two qualified OPS HR Specialists to assist in the Employment and Benefits/Payroll sections. These OPS positions are estimated to work 30 hours a week. Job responsibilities include providing customer support by assisting with onboarding, personnel actions, public records requests, job postings, recruitment activities, and benefit and payroll transactions.

OUR ORGANIZATION

The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. The HR Office reports to the Coordinator for the Office of Legislative Services.

The HR Office oversees employment processes such as attendance and leave, onboarding, payroll, workers compensation and benefits administration for the Florida Legislature. The HR Office manages the Legislature’s Human Capital Management System (HCM) and assists the offices with recruiting and employee support. The HR Office is responsible for compliance with policies and procedures and all appropriate approvals regarding personnel actions.

Examples of duties

• Process new hires to include assistance with completion of forms, Florida Department of Law Enforcement (FDLE) checks, prior employment verification and verifying eligibility for employment.
• Process actions into the HCM (i.e., promotions, adjustments, transfers, terms) and create a Report of Personnel Action.
• Prepare and post job advertisements to Governmentjobs.com, People First and other local job boards and responds to requests for applications to fill open positions.
• Process outside employment applications.
• Complete employment verifications.
• Complete employee payroll/financial verifications.
• Process employee Direct Deposit updates.
• Process employee W-4 withholding elections and updates.
• Process employee miscellaneous payroll deductions.
• Process employee Tuition Waiver applications.
• Assist employees and managers with timesheet questions and adjustments.
• Process inter-agency leave transfers.
• Process updates to employee records.
• Respond to routine employee benefits, employment & payroll inquiries.
• Maintain employee Financial Disclosure tracking and updates.
• Process employee life and work events for benefits.
• Mail dental ID cards and benefit packets.
• Process OPS activation and deactivation requests.
• Process COBRA premium payments.

Qualifications

• Ability to collect, evaluate, and analyze data relating to personnel program functions.
• Ability to perform basic mathematical calculations.
• Ability to organize data into logical format.
• Ability to formulate and establish desktop procedures
• Ability to solve problems and make decisions.
• Knowledge of relevant computer programs and software.
• Knowledge of and the ability to apply email etiquette to correspondence.
• Ability to establish and maintain effective working relationships with others.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to understand and apply rules, regulations, policies, and procedures relating to personnel program functions.
• Ability to handle confidential information.
• Ability to distinguish work priorities and ensure proper completion of work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to use tact and exercise good judgment when interacting with Legislators and staff, other agencies, and the public.
• Ability and desire to provide excellent customer support.

Supplemental information

A bachelor's degree from an accredited college or university.

Professional or nonprofessional human resource experience can substitute on a year-for-year basis for the required college education.

SALARY

$20.00 per hour

The Legislature offers a competitive benefits package.

APPLICATION DEADLINE

Open until filled

ACCOMMODATION FOR DISABILITY

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.