Job Description

Requisition No: 868287

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS Government Operations Consultant I - 77909212

Pay Plan: Temp

Position Number: 77909212

Salary: $23.43 an hour 1920 hours a fiscal year

Posting Closing Date: 02/08/2026

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FWC Mission Statement: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Position Number: 77909212

Location: 1875 East Orange Avenue, Tallahassee, Florida, 32311

Salary $23.43 an hour up to 1920 hours per fiscal year

Supervisor: Ashley Scruggs

Broadband Code: 13-1111-03

Region: Headquarters

Class Title: OPS Government Operations Consultant I

County: Leon

Working Hours: 8:30am – 5:00pm

List of Subordinates Supervised: None

Residency Requirement: None

Employment in this position is contingent upon a satisfactory criminal history record check.

Agency Information:

• Our organization: The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.
• Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.
• The Division of Habitat & Species Conservation is comprised of six Sections and two offices. This position works within the [insert name of Section/Office (Section or Office acronym)] of the Florida Fish and Wildlife Conservation Commission’s Division of Habitat and Species Conservation.

Minimum Qualifications:A high school diploma and five years of professional experience in administrative work. A bachelor’s degree can substitute for four of the five years’ experience. Must be able to lift a minimum of 25 lbs. Valid Florida Driver’s License required.

of DutiesThis is a professional position, OPS Government Operations Consultant I, in the Public Access Services Office of the Florida Fish and Wildlife Conservation Commission. This position provides contract oversight assistance to the Business Manager and Planning & Design program staff. This position is responsible for monitoring the administrative and programmatic terms and conditions of Planning & Design contracts working parallel to our office Contract Mangers. It requires a high degree of judgement, management skills and attention to detail.

The incumbent is expected to work as an effective member of the office management team and independently with limited supervision. The team is an important part of helping the Office and the Agency achieve its mission of conserving wildlife for their long-term well-being and the enjoyment of people. The successful candidate will demonstrate knowledge, skill, and ability in performing duties related to contracts, purchasing, invoicing and financial oversight in accordance with State of Florida laws, standards, policies, and procedures.

The major responsibilities of the position include:

• Assist in developing competitive solicitations and tracking those solicitations on behalf of Planning & Design Section. Participates as a primary reviewer and ensures BID process is managed smoothly up to the contract routing stage.
• Prepares, manages, and performs the contract monitoring process.
• Research and analyzes contracts, statutes, laws, rules, regulations, policies, and other complex written information to identify compliance requirements and/or performance expectations that are applicable to contracted providers. Prepares monitoring tools and devises approaches to assess the performance and compliance of contracted providers.
• Contract administrative management duties include developing contract documents, handling contract and amendment execution activities, and handling the day-to-day oversight of assigned contracts.
• Prepare contracts, amendments, renewals, and extensions as requested by the program area.
• Manage office contracts to include the oversight and enforcement of contract terms and conditions.
• Responsible for records management including maintaining official files of record for contracts, and documenting contract payments.
• Serve as single point of contact with service providers, ensuring positive provider relations.
• Work to resolve issues timely and effectively.
• Perform contract closeout duties, including contract evaluation and review and documentation of provider performance.
• Review, approve, and process provider invoices. Maintain detailed expenditure schedule and update financial database(s).
• Assist with identifying appropriate mechanisms for contracting and procurement.
• Responsible for using effective verbal and written communications including preparing correspondence and reports.
• Performs administrative related duties as required.
• Acts as Office Notary

• Makes recommendations regarding processes for office improvement.
  
  
• Purchases services, advertisements and miscellaneous purchases for Planning & Design staff utilizing State of Florida P Card.
  
  
• Assists Planning & Design staff with purchasing card transactions, MFMP, e-quotes and other purchasing methods.

• Provides other administrative assistance as needed.

• Cooperation, communication, and teamwork are necessary skills for this position. Candidates must be highly proficient in written and verbal communication, use of automated systems, and research and analysis. The position incumbent must demonstrate self-direction and self-motivation, sound decision making, and the ability to create and maintain positive and respectful working relationships with Department colleagues and provider staff.

Knowledge, Skills, and Abilities:

• Highly organized with attention to detail
• Proficient in work-related tasks using Microsoft Office Word, Outlook and Excel.
• Advanced skills in Microsoft Excel preferred
• Knowledge of business functional areas such as purchasing, accounting, and budgeting
• Ability to manage the business functions in a state agency
• Highly productive, ability to determine work priorities, and ensure proper completion of work assignments
• Proficient in oral and written communications, correct grammar, punctuation, and spelling. -Ability to establish and maintain effective working relationships with others
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to purchasing and budgeting
• Ability to work independently
• Ability to solve problems and make decisions
• Excellent customer service skills
• Ability to identify math operations needed to complete tasks and correctly perform calculations.

In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter. This letter should at minimum explain your interest in the specific organization and position and identify your most relevant skills or experiences.

Answers to qualifying questions must be validated in application, resume and cover letter.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.