Job Description

Requisition No: 877680

Agency: Environmental Protection

Working Title: OPS Fiscal Assistant I - 37978056 1

Pay Plan: Temp

Position Number: 37978056

Salary: $20.00 to $22.00 / hour based on experience

Posting Closing Date: 07/06/2026

Total Compensation Estimator Tool

OPS Fiscal Assistant I - 37978056

State of Florida

Department of Environmental Protection

This position is located in Tallahassee, FL

Previous Applicants Do Not Reapply

and Responsibilities:

The Florida Department of Environmental Protection (DEP), Office of Resilience and Coastal Protection, Clean Boating Programs is seeking a Fiscal Assistant to support the financial administration and the compliance of the Clean Boating Program.

This position works closely with program and fiscal staff to ensure grant funds are properly coded, tracked, and expended in accordance with state, federal requirements and grant compliance guidelines. The position plays an important role in supporting grant payment processing, financial reconciliation, and program budget monitoring associated with Clean Vessel Act pumpout and dump station projects throughout Florida.

Primary responsibilities include assigning budget codes, reviewing and approving grantee reimbursement requests, routing and tracking grant agreements and associated federal funding sources, data entry and reconciling expenditures within the Florida Accounting Information Resource (FLAIR). The position will coordinate with Department budget staff and assist with monitoring program spending authority, financial reporting, and grant closeout activities.

This position is located within the Office of Resilience and Coastal Protection, Clean Boating Programs, and supports the financial administration of the Clean Vessel Act Grant Program.

This position will be responsible for, but not limited to, the following:

• Assigning appropriate budget codes and reviewing grantee reimbursement requests for completeness, accuracy, and compliance with grant requirements.
• Routing and tracking Clean Vessel Act grant agreements and associated federal funding sources.
• Reconciling program expenditures within the Florida Accounting Information Resource (FLAIR) and resolving discrepancies related to expenditures, encumbrances, and balances.
• Preparing grant review forms and supporting documentation for approved program funding agreements.
• Monitoring fiscal activities associated with the Clean Vessel Act Grant Program and assisting with tracking program spending authority.
• Assisting in the development of program related budget issues for inclusion in the Division’s Legislative Budget Request.
• Monitoring program budgets and financial activity to ensure expenditures align with program goals and approved funding.
• Coordinating with Department budget staff and program staff regarding fiscal activities and grant funding issues.
• Maintaining financial documentation and records in accordance with state and federal record retention requirements.
• Participating in meetings, conference calls, and coordination activities with program and fiscal staff.
• Reviews, examines, analyzes and performs audits of annual financial records.
• Performing other duties as required in support of the Clean Boating Programs.

Required Knowledge, Skills, and Abilities

• Knowledge of financial recordkeeping and basic accounting principles.
• Knowledge of grant administration and financial compliance practices related to state or federal programs.
• Skill in reviewing financial documentation and identifying discrepancies.
• Skill in the use of Microsoft Excel, Word, and other computer applications used for financial tracking and reporting.
• Ability to analyze financial data and apply problem-solving techniques.
• Ability to organize and maintain detailed financial and program records.
• Ability to create and maintain spreadsheets, reports, and graphs to support program financial monitoring.
• Ability to conduct research and prepare clear and comprehensive reports.
• Ability to effectively use computer software and apply technical solutions to improve program operations.
• Ability to analyze and interpret financial data related to Clean Boating Programs and grant-funded activities.
• Ability to communicate effectively both verbally and in writing.
• Ability to establish and maintain effective working relationships with program staff,

Minimum Qualifications:

• At least three years of verifiable related experience in financial administration, accounting support, grant administration, auditing, or fiscal operations. Post secondary degrees from an accredited college or university may be used as an alternative for the required years of experience on a year for year basis.
• A valid driver license.

Applicable Job Specific License or Certifications:

Florida Certified Contract Manager (FCCM) certification in accordance with Chapter 287.057, Florida Statutes, is required or must be obtained within 12 months of employment.

Preferred Qualifications:

• Experience working with state financial systems such as FLAIR or PALM similar accounting systems.
• Experience administering or supporting federal or state grant programs.
• Experience reviewing financial documentation for compliance with grant requirements.
• Experience using spreadsheets and financial tracking tools to monitor program expenditures.

Pay:

$20.00-$22.00/hour based on experience.

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combine old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s benefits package for eligible OPS employees includes:

• Participation in state group insurance (must meet eligibility requirements*).
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan, for more information, please visit Corebridge Financial).
• Flexible Spending Accounts;
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com

*Seasonal and part time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements.

Special Notes:

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245 2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Contact Information

Richard Sanborn, HR Liaison

Office of Resilience and Coastal Protection

Florida Department of Environmental Protection

Richard.Sanborn@FloridaDEP.gov

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.