Job Description

Requisition No: 877720

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS Administrative Assistant II - 77902336

Pay Plan: Temp

Position Number: 77902336

Salary: $17.30 an hour

Posting Closing Date: 07/05/2026

Total Compensation Estimator Tool

Position Number: 77902336

Position Title: OPS Administrative Assistant II

Anticipated Vacancy

Biweekly Rate of Pay: $17.30/hour

Supervisor: David Telesco, for inquiriesDavid.Telesco@MyFWC.com

Broadband Code:43-6011-03

Position location:1875 Orange Ave E, Tallahassee, FL

Region: Northwest

County: Leon

Working hours: 40hrs/week 8am-5pm M-F

List of any subordinates supervised: none

Residency Requirement: Within 30 miles of Office in Tallahassee

Agency information: The Florida Fish and Wildlife Conservation Commission (FWC) envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission is managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment. The FWC has six Divisions, including the Division of Habitat and Species Conservation. The Division of Habitat and Species Conservation is comprised of six sections and two offices. This is an opportunity to join the Imperiled Species Management Section.

Minimum qualifications A high school diploma and six years of professional experience in administrative work is required. An Associate’s degree can substitute for two of the six years of experience required. A Bachelor’s degree can substitute for four of the six years of experience required.

Preferred qualificationsAn Associate’s or Bachelor’s degree and two years of experience working in an office setting with diverse administrative responsibilities including customer service and office management is preferred. Experience with State Agency travel and purchasing procedures is preferred. P roficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) is preferred.

Knowledge, Skills, and Abilities:

• Highly organized with attention to detail
• Knowledge of business purchasing, accounting, budgeting, and travel procedures
• Ability to learn and apply FWC and State policies, rules, and procedures
• Ability to prioritize and manage multiple responsibilities independently
• Skilled in writing and editing with knowledge of professional grammar and formatting
• Ability to establish and maintain effective working relationships with others
• Ability to proactively solve problems and make decisions
• Excellent customer service and interpersonal skills
• Team-oriented, flexible, and collaborative across programs
• Skilled in effective verbal and written communication to provide clear, timely, and effective updates to supervisor
• Skilled in the use of computers for word processing, information management, communications, and data management
• Detail-oriented, self-motivated, and good time management skills

Additional requirements: Employment is contingent upon successful completion of a background check. A valid driver’s license and the ability to safely operate agency vehicles is required.

Answers to qualifying questions must be validated in the applicaiton, resume and cover letter.

of Duties: This is an opportunity to join the Imperiled Species Management Section, responsible for managing and conserving Florida’s manatees, black bears, sea turtles, and panthers, as an Administrative Assistant II. The position plays a vital role in helping the section operate smoothly by providing office management and administrative support across a variety of areas including purchasing, travel, communications, and scheduling. The successful candidate will be a strong communicator, problem-solver, and team player with the ability to manage a wide range of responsibilities in a fast-paced environment. This is an excellent opportunity to support conservation efforts through behind-the-scenes logistics and administrative leadership. The major responsibilities of the position include:

1. • Serve as the primary point of contact for the Section through telephone and email correspondence by courteously answering questions and communicating with the public on a wide variety of topics.
   • Answer and manage the main public phone line for the Section, responding to calls or routing calls to various Section staff or to their voicemail.
   • Coordinate with Section staff to respond to Public Records Requests, and other requests for information.
   • Provide administrative support to the Section Leader’s Office including but not limited to: editing correspondence for proper form, organizing in-person and virtual meetings, maintaining multiple calendars, correspondence tracking, routing documentation for review and appropriate signatures and processing travel documentation.
   • Support general Section operations by: sending out and receiving incoming daily mail and packages, ensuring adequate phone coverage, preparing and distributing Section meetings, scheduling interviews, logistical support for annual in-person off-site Section meeting
   • Serve as the primary contact and coordinator for Section staff with questions about the copier, office supplies, uniforms and mail.
   • Purchases products and services for the Section using State of Florida Purchasing Card following all State of Florida and FWC rules and policies, including office supplies, uniforms, Sun Pass accounts and other items.
   • Reviews and accurately maintains records of items purchased, costs, delivery, product performance, and inventories.
   • Accurately and efficiently process purchase orders and invoices in accordance with State of Florida and FWC purchasing policies and timelines.
   • Act as Travel Liaison for Section staff by scheduling travel and paying for lodging and other travel expenses via Statewide Travel Management System.
   • Works with asset management and Section staff to inventory property located in Tallahassee and assisting Section staff statewide to locate missing property, coordinates property transfers, and maintains all property records.
   • Submits Monthly Vehicle Reports for Section vehicles statewide using Laserfiche. Maintains fleet vehicles in Tallahassee and is responsible for all preventive maintenance (e.g., oil changes, car washes, all point yearly inspections).
   • Maintain organized documents and files related to office management and administrative support responsibilities including purchasing and financial records, vehicle logs, etc.

How to Apply: In addition to submitting a completed state application via People First (https://peoplefirst.myflorida.com/), applicants are required to submit a current cover letter expressing their interest in the position and resume highlighting their qualifications. Cover letters and resumes should be uploaded to the People First System. Applications without a cover letter and resume are deemed incomplete and will not be considered.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.