Posting number: 10233
Department: Public Utilities Department
Division: Financial Operations Support
Job classification: Operations Support Specialist II
Posting type: Open
Categories: Office and Administrative Support
Collier County strives to be an employer of choice, and many of our employees build long-term careers with us. The salary listed in the job description reflects the full pay range for this position, from entry level through advanced career stages.
NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.
Performs advanced administrative, analytical, technical, and coordination duties in support of Public Utilities Department operations. Provides executive-level administrative support to the Department Head, coordinates departmental administrative functions, prepares operational and financial reports for executive level management decision making, maintains performance metrics, and serves as a liaison between internal divisions and external stakeholders.
• Coordinates and provides operational support to assist in the management of divisional operations, programs, and services.
• Coordinates the activities of assigned support, administrative and office functions; reviews and processes a variety of internal and external reports, forms, invoices, contracts and related documents; prepares related statistical summaries and narrative reports.
• Receives and responds to requests, inquiries and complaints from the public, other jurisdictions and other County Divisions, Departments and sections; prepares and proofreads correspondence for format, accuracy and completeness; coordinates activities with and provides information to outside contractors and service providers.
• Reviews and summarizes a variety of fiscal, statistical and administrative information; prepares related reports and memoranda; develops and revises division forms and report formats, as well as report preparation procedures; develops, implements and maintains a variety of file systems.
• Performs a variety of administrative duties for the Division to include preparing and/or processing budget, purchasing, payroll and accounting documents; coordinates the preparation of budget development documents; tracks expenditures and revenues; and prepares budget amendments. Records and deposits monies received by the Division.
• Serves as liaison between assigned Division and support services Divisions, including Information Technology, Human Resources, Risk Management, and/or Procurement.
• Provides support to hiring managers to include monitoring vacancies, entering requisitions for vacancies, completing human resources related forms, printing and reviewing applications, scheduling interviews and assisting with divisional onboarding processes.
• Enters data into Division databases, to include information from administrative functions and from operational/program activities.
• Establishes and maintains automated and manual records and files.
• Provides assistance and information to internal and external callers and visitors regarding the Division, its programs and services and the administrative support functions; refers callers/visitors to appropriate staff as needed.
• Performs special projects as assigned.
• Order office supplies; makes travel arrangements and reservations; and maintains calendars for management staff or conference rooms.
Salary offers above the minimum pay grade may be considered based on qualifications.
Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.
Collier County is located on southwest Florida’s Paradise Coast, on the Gulf of Mexico. The county, including the communities of Naples, Marco Island, Everglades City and Immokalee, is famous for its pristine beaches, magnificent sunsets, parks, art galleries, theaters, museums, universities and an abundance of championship golf courses. Collier County is the western gateway to the world famous Everglades. The Everglades and Big Cypress National Parks cover two thirds of the county’s total land mass and are a nature lover’s paradise. One of the largest geographical counties east of the Mississippi River, the county encompasses more than 2,000 square miles.
The Collier County Board of County Commissioners, comprised of five members elected in the five different districts of the county, serves as the governing body. The Board of County Commissioners sets policy and appoints a county manager to carry out policy and oversee the county’s day-to-day operations.
Our Vision: To be the best community in America to live, work and play.
Our Mission: To deliver high quality, best-value, public services, programs, and facilities to meet the needs of our residents, visitors, and businesses today and tomorrow.
Our Motto: Exceeding expectations, every day!
Location: 3299 Tamiami Trail East, Naples, FL
Phone: 239-252-8999
