The University Hospital Vall d'Hebron is highly specialized in rare diseases. We are looking for a responsible Operations Support Specialist to join our Operations Team. The Operations Support Specialist’s duties will include, provide support in monitoring project budgets, including eligibility checks, financial assessment, and forecasting, processing and tracking all invoices (expenses and income), collect the necessary documentation for proper justification of expenses related to multiple projects, and providing support to managers and employees (e.g., organizing agendas and meetings, making travel arrangements, assisting with expense reimbursements, liaising with external providers).
Provide support in monitoring project budgets, including eligibility checks, financial assessment, and forecasting.
Maintain up-to-date financial and operational tracking documents.
Maintain up-to-date financial and operational tracking documents.
Processing and tracking all invoices (expenses and income).
Collect the necessary documentation for proper justification of expenses related to multiple projects.
In charge of processing expense reimbursements.
Organize agendas, coordinate meetings, and manage calendars for teams or managers.
Arrange business travel, including flights, accommodation, and transportation.
Liaise with external providers and suppliers to ensure timely delivery of services or products.
Bachelor's degree, preferably in Business and/or Accounting
Fluency in English (business level)
Project Management Certification: PMP, PRINCE2, or similar certification is a plus
Fluency in Spanish (business level)
At least 1 year of experience as Operations Support Specialist or equivalent roles performing the described tasks
Proficiency in Excel
Ability to multi-task and prioritize the work
Strong time management skills
Excellent written and verbal communication skills
Experience in the management of European Health Projects, with special emphasis on Horizon Europe and EU4Health
Previous experience in health/biomedical research environment
Labour conditions:
Working hours Full-time (37,5 hours per week).
Starting date As soon as possible.
Gross annual salary Remuneration will be determined by experience, skills and responsibilities and aligned with the Collective Agreement pay scale.
Contract type Technical and scientific activities contract linked to project activities
Incorporation into the Vall d’Hebron Research Institute (VHIR), a public sector institution that promotes and develops biomedical research, innovation and teaching at Vall d’Hebron University Hospital (HUVH), the largest hospital in Barcelona and the largest within the Catalan Institute of Health (ICS)
A dynamic scientific environment of excellence, where cutting-edge biomedical projects are continuously developed.
Continuous learning and career development pathways
Flexible working hours
23 days of annual leave plus 9 personal days
Flexible remuneration programme, including meal vouchers, health insurance, transport and more.
Corporate benefits platform, offering significant discounts on travel, culture, technology, gastronomy, sports and more.
Healthy offering– “Feel Good, Feel VHIR” VHIR’s wellbeing programme offers a variety of activities to help staff thrive—physically, mentally, and socially. Through four pillars—Feel Well, Feel Connected, Feel Empowered, Feel Welcomed—it fosters health, growth, and community.
International mobility support (Welcome Services) we aim to make your arrival in Barcelona smooth and pleasant by providing city information, guidance on required procedures, access to the International Welcome Desk, family support and assistance with finding accommodation.
Deadline to apply: 12-04-2026
Pre-selection: Candidates are shortlisted based on their skills, qualifications, and relevant experience as outlined in their CVs.
Interviews: Meetings may be held with Talent Acquisition and/or the hiring manager.
Practical assessment: Depending on the role, candidates may complete a case study, technical task, presentation, or written exercise, on-site or remotely.
Checks: Education, references, and other job-related verifications may be carried out.
Job offer: The selected candidate receives a formal job offer upon successful completion of the process.
VHIR embraces Equality and Diversity. As reflected in our values we work toward ensuring inclusion and equal opportunity in recruitment, hiring, training, and management for all staff within the organization, regardless of gender, civil status, family status, sexual orientation, gender identity and expression, religion, age, functional diversity or ethnicity.
We are a public sector institution that promotes and develops the biomedical research, innovation and teaching at Vall d'Hebron University Hospital, the hospital of Barcelona and the largest of Catalan Institute of Health (ICS). The members of our Board of Trustees are the Catalan Ministry of Health, the Catalan Ministry of Economy and Knowledge (we are a CERCA center), Vall d'Hebron University Hospital, Bank of blood and tissues, the Autonomous University of Barcelona (UAB), of which we are an accredited research institute, and the Vall d'Hebron Institute of Oncology (VHIO), which together with VHIR is part of Accredited Institute of Campus Vall d’Hebron Institute by the Institute of Health Carlos III (ISCIII).
Since its creation in 1994, VHIR works to find solutions to the health problems of society, and contribute to spread them around the world. In more than 20 years we have achieved leadership in biomedical research at hospitals in our country, and we want to be recognised in 2020 as an excellent and competitive European Institute leader in clinical and traslational research linked to a university hospital.
In our institute are working more than 1,300 people, of which over 1,200 doing research and others, around 100, help to do it or transfer it to the society once made, whether in the form of projects, technology transfer and innovation, communication or fundraising, among others.
The best of our institution and its research staff is doing research to solve people’s health problems. Our task is not only basic or translational, we are leaders in clinical research. We have the beds of the hospital separated in less than 50 meters of laboratories and our patients will benefit from our research. In this we believe, and our efforts are focused on it. This is understood by industry leaders who are committed to our hospital, making it a world reference for its first clinical trials.
