Job Description

You’re the person who keeps things moving when everything feels like it’s moving fast. Organized, proactive, and adaptable—you don’t just follow systems, you help keep them running.

We’re looking for an Operations Specialist to take ownership of day-to-day fulfillment and internal coordination. This role is all about execution, consistency, and staying one step ahead.

About the Company:

Location:Fully Remote

Your Mission: Day to Day Responsibilities

• Send and manage client follow-up communications

• Coordinate with editors to ensure deadlines are met

• Track and manage contracts—nothing slips through

• Keep ClickUp organized, updated, and actionable

• Monitor client payments and follow up when needed

• Maintain clean, structured Google Drive folders

• Support the smooth execution of daily operations

Your Toolbox: Skills to be Successful

• Strong written English—you communicate clearly and professionally

• Highly detail-oriented and organized

• Reliable executor—you follow directions and get things done right

• Adaptable—you can pivot quickly as processes evolve

• Resourceful—you figure things out without constant hand-holding

• Comfortable with tools like ClickUp, Google Drive, Slack, etc.

• Prior experience in operations, coordination, or VA work is a big plus
  

Your Perks: What's in it for you

• Work directly inside a fast-growing business

• Real opportunity to grow into a senior ops role

• Exposure to evolving systems, offers, and workflows

• Open to global applicants (strong English required)

Why Adaptive Teams?
At Adaptive Teams, we don’t just fill positions – we create pathways to success. Whether you’re a seasoned pro or just starting out, we’re here to help you grow, innovate, and make an impact. If you’re looking for exciting opportunities and, a team that’s as passionate as you are, this is the place to be.

What to Expect from Our Application Process?
Once you apply, you’ll receive an email guiding you through the next steps, including an assessment tailored to the role. Be sure to check your inbox (and your spam folder, just in case) for further instructions.

We understand your time is valuable, so we strive to keep the assessment process under 45 minutes whenever possible, though some roles may require a slightly longer time investment.

Once selected, you’ll have the chance to schedule your first interview with our team. We aim to make the process as smooth and transparent as possible, so you’ll always know where you stand.