Job Description

Grassy Creek Asset & Development (A&D) is seeking a highly organized, proactive, and detail-oriented Operations and Project Coordinator to support the Director of Development Operations and Managing Director, while driving coordination, organization, and execution across key departmental initiatives.

Grassy Creek A&D encompasses a diverse portfolio of businesses, including Asset Management (with Property Management), Construction & Development, Food & Beverage, Hospitality and Music. This role plays a critical part in ensuring alignment and progress across a wide range of projects and operational priorities. This position is ideal for someone who thrives in a fast-paced, operations-driven environment and enjoys being at the center of coordination across teams. This full-time, benefitted, year-round position offers an annual salary between $65,000 - $80,000, depending on experience and qualifications.

Responsibilities/Duties/Functions/Tasks

Executive & Administrative Support

• Provide direct administrative support to the Director of Development Operations and Managing Director
• Manage calendars as needed, schedule meetings, and coordinate internal and external communications
• Prepare meeting agendas, capture notes, and track follow-up action items
• Coordinate travel logistics and assist with expense tracking and reporting

Asset Management (including Property Management)

• Assist with ongoing updates across properties and facilities as needed
• Support tracking and communication of property and facility-related updates
• Coordinate communication between Asset Management and Construction & Development teams, particularly related to CapEx projects
• Help ensure alignment between operational needs and project execution

Construction & Development

• Work closely with the Construction Manager to track active projects and priorities
• Assist with sourcing materials, placing orders, and coordinating deliveries
• Support invoice processing, coding, and coordination with the finance/accounting team
• Coordinate with vendors, contractors, and suppliers as needed
• Review project timelines and assist in tracking progress to keep projects on schedule
• Coordinate with the interior design team throughout construction projects to ensure alignment on timelines, specifications, and deliverables

Marketing (Cross-Departmental Support)

• Assist with marketing initiatives across multiple departments, including:
  • Short-term rental program
  • Food & Beverage entities
  • Broader departmental and company-wide initiatives
• Help coordinate timelines, deliverables, and communication between marketing and operational teams
• Support execution of campaigns, promotions, and initiatives as needed
• Assist with tracking marketing efforts and ensuring alignment with overall business goals

Project Coordination & Tracking

• Maintain and update project tracking systems (e.g., Google Drive and Smartsheet) across all departments
• Track deadlines, deliverables, and milestones across multiple concurrent projects
• Proactively follow up with team members to ensure accountability and timely execution
• Provide clear visibility to leadership on project status, risks, and updates

Operational & Organizational Support

• Assist in streamlining workflows and improving internal processes
• Organize and maintain centralized documentation, reporting systems, and project files
• Prepare reports, presentations, and summaries for leadership review
• Support invoice processing, coding, and communication with finance/accounting across departments
• Support special projects and ad hoc operational needs as they arise

Required Skills & Experience

• 3–5+ years of experience in an operations, project coordination, or administrative support role
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities across departments and timelines
• Excellent written and verbal communication skills
• Proficiency in Google Workspace and Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Experience with project management tools
• Strong problem-solving skills and a proactive, solutions-oriented mindset

Preferred Qualifications

• Experience supporting senior leadership
• Background in project management, construction, development or property management
• Experience working across multiple business units or departments
• Familiarity with budgeting, expense tracking, and invoice processing
• Bachelor’s degree or equivalent experience