Job Description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

• Supporting in all scheduling activities for all work orders
• Supporting the onsite team raising, assigning, changing status, completing (including adding notes) WOs on Corrigo. Ensure all faults recorded are logged and assigned to the relevant teams and actioned within agreed SLAs

• Actively chasing for job completion.
• Preparing monthly KPIs report, productivity reports, outstanding work orders report and any other Corrigo related reports using Corrigo data extract tool to support all levels of business (ME, workplace, cleaning, catering, security, mailroom
• Liaising with helpdesk and wider workplace team for work orders’ escalation, providing constant feedback

• Liaise with the operational team and third parties for task allocations.

• Liaise with contractor to arrange for call out calls or maintenance visits.
• Book meeting rooms to allow maintenance works, team meetings, training sessions.
• Ordering materials and submitting PO request forms (Smartsheet)
• Train and set up IT for new starters; support existing members of the team with IT issues (e.g. password reset, connectivity issues, Corrigo App, general iPad issues, software updates)
• Assist in training new starters on Corrigo.
• Carry out toolbox talk, share e learning modules with engineering team
• Assisting in submitting expenses
• Consult and advise on ME calendar, including coordinating holiday requests
• Assisting with Holiday, Sickness and Overtime submission
• Supporting with presentation, signage, comms creation
• Carry out regular meeting with workplace team to go over their outstanding WOs list

• Support with the assessment of suppliers, ensuring regular reviews are completed and trended
• Assisting technical service manager, engineering service managers and all supervisors on BAU activities
• Prepare monthly report – technical updates.
• Assist in preparing Team meetings slide deck (weekly)

• Assist with maintenance record keeping.
• Assist maintaining site logbooks and during audits both internal and external.
• Book engineering training and update training matrix
• Admin support to track maintenance contractors/suppliers spend

Personal Competencies, Attributes & Knowledge

• A good working knowledge of IT Microsoft applications i.e. Outlook, Word, Excel, PowerPoint, iOS
• Demonstrate effective communication and presentation skills.
• Understanding the requirements to deliver the highest level of customer service with excellent attention to detail, communication and people skills and the ability to operate in a confident, polite and approachable manner
• Flexibility may be required within your working hours to accommodate the operation.
• Ability to provide services to the highest specification
• Ability to build strong working relationships.
• Ability to motivate self and others, excellent time management and organisational skills.
• A self-starter capable of taking the initiative in response to changing circumstances

Location:

On-site –Cambridge, GBR, Essex, GBR, Feltham, GBR, Kent, GBR, London, GBR, Reading, GBR, Slough, GBR, Surrey, GBR, Uxbridge, GBR

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.