Job Description

Bring structure, momentum and practical support to a business where your contribution will be noticed every day.

As part of an exciting chapter of Active, we are seeking an experienced, new Operations & Office Coordinator to become a central part of the team. Reporting directly to the General Manager -Operations Finance and working closely with the workshop and design teams, you will have the scope to introduce practical systems, strengthen day-to-day operations and see the impact of your work across the business.

The role

This is a hands-on role supporting the day-to-day operations of both the office and workshop. Rather than stepping into a fixed way of working, you will have the opportunity to bring structure, introduce practical processes and become a trusted point of contact for customers, suppliers, workshop staff and management. Your responsibilities will include:

• Managing incoming/outgoing calls, emails and general customer enquiries
• Liaising with customers, suppliers, workshop personnel and management
• Supporting workshop scheduling, work orders and job tracking
• Completing data entry and maintaining accurate records, files and databases
• Collecting timesheets and supporting payroll administration
• Preparing invoices, progress claims and other financial documentation
• Raising purchase orders and reconciling supplier invoices
• Ordering materials, parts, consumables and office supplies
• Completing stocktakes, monitoring stock levels and maintaining inventory records
• Supporting compliance, training, licence and WHS administration
• Coordinating office upkeep, including stationery and kitchen orders, shared-area tidiness and general maintenance
• Travelling off site as required to collect materials, supplies and other business items
• Identifying and implementing practical improvements to systems and processes

What we are looking for:

• Experience in operations coordination in a blue-collar environment such as a workshop, manufacturing, automotive, transport or similar hands-on environment
• Experience competently conducting invoicing, timesheet submission, purchase orders, stock and inventory management with relevant software systems
• Good Microsoft Office suite skills and the ability to learn new systems
• A practical, organised approach with strong attention to detail
• Clear communication skills and confidence working independently
• A current C class driver’s licence

Why you’ll enjoy working with us:

• A permanent, full-time Monday to Friday role with flexibility around your start & finish times (within core business hours)
• An attractive and negotiable remuneration package based on relevant skills and experience
• Convenient onsite parking
• The chance to work closely with senior leaders and have your ideas heard
• Real ownership of a newly created role, with the freedom to introduce better ways of working
• A supportive, hands-on team where your contribution will be visible and valued
• A friendly, social office culture with regular morning teas and team BBQs
• A workplace that enjoys having fun, from seasonal celebrations and fundraising activities to our annual Christmas decorating competition
• Ongoing support and training as you grow with the business
• Access to our Employee Assistance Program, Employee Benefits Program and Employee referral bonus scheme

About Active

Active Group of Companies encompasses a range of vegetation management, civil, environmental, plant and machinery maintenance, and specialist truck machinery businesses across Australia. This particular arm of the business supports truck dealers, fleet operators and commercial customers through crane and lifting equipment, custom truck body building, fabrication, installation, servicing and repairs.

At Active, we have a proven track record of nurturing our people, equipping them with the skills and qualifications to succeed. Through traineeships, apprenticeships, and internal development, our team members have the opportunity to grow, thrive, and advance across and up our organisation. Join Active and you will have a clear path to success.

Check out our team member stories on our website www.activetreeservices.com.au

Apply now!