Job Description

Requisition No: 869360

Agency: Department of Education

Working Title: OPERATIONS & MGMT CONSULTANT MGR - SES - (BUDGET ANALYST) 48001345 1

Pay Plan: SES

Position Number: 48001345

Salary: AGENCY TO UPDATE

Posting Closing Date: 02/13/2026

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Florida Department of Education

Division of Finance and Operations

Bureau of Management/Budget K-12

Location: Tallahassee

Operations & Management Consultant Manager - SES

Position #48001345

Salary Range $ 50,584.00 – 77,000.00

(Anticipated Vacancy)

SALARY WILL BE DETERMINED IN ACCORDANCE WITH THE CURRENT PAY POLICY.

“The Bureau of Budget Management under the Deputy Commissioner, Finance and Operations provides for the development and use of strategic management information for the preparation of long and short-range plans, budgets for public schools, community colleges, colleges and universities, and related education activities.”

https://www.fldoe.org/finance/budget/

Operations & Management Consultant Manager

OF POSITION:

This position is a state budget analyst and is responsible for day-to-day operating budget, annual legislative budget requests, and other budget related assignments. Budget analyst will monitor all financial activities while ensuring compliance with Florida Statutes as well as state and department goals, policies, and procedures. This position reports to the Budget Director of the K-12 Budget Office and is located in the Florida Education Center, Turlington Building, Tallahassee, Florida.

PREFERENCES:

Preference will be given to applicants with state budget experience and/or state accounting experience.

Legislative Budget Request (LBR):

Assist in the preparation of the Department’s annual LBR. Duties include:

• Coordinate development of the State Board of Education proposed legislative budget request (Green Book) including issue analysis, and integration/verification of program data.
• Coordinate the collection, analysis, and integration of program data into the divisions’ LBR. Assist bureau chiefs and section heads in preparation and submission of budget request and required planning documents.
• Participate in the preparation, review, and processing of amendments to the LBR.

Operating Budget:

Serve as a budget analyst by monitoring all financial activities while ensuring compliance with Florida Statutes as well as state and department goals, policies, and procedures. Duties include:

• Ensure proper budget coding on all financial documentation and transactions including object code, grant, fund, appropriation category, fund source and set indicator.
• Monitor the appropriation, approved budget, allocation, release, and availability of funds for the budget entities and divisions assigned.
• Participate in the development of the departmental operating budget and entry into FLAIR.
• Monitor encumbrances to ensure proper liquidation.
• Coordinate and prepare annual Appropriation Coding Worksheet to be used by financial personnel in the department.
• Coordinate and prepare allocation recommendations for approval for all fund sources.
• Prepare expenditure projections as assigned including Salary, Other Personal Services, Expenses, Contract Services, and other categories as needed.
• Prepare and maintain daily salary rate worksheets for assigned divisions.
• Monitor contracts and contract amendments to ensure compliance with appropriations as required.
• Assist departmental customers with budget planning, proper use of funds, proper coding, and other financial issues as appropriate.
• Monitor and reconcile department salary rate and dollar projection programs as well as People First and department personnel systems.
• Monitor position funding to ensure proper fund source.
• Coordinate and assemble additional allocation requests from internal staff to be submitted for approval to the Commissioner.
• Coordinate and prepare allocation recommendations to be submitted to the Commissioner for approval for all fund sources.
• Participate in reviewing and processing department reorganization initiatives.
• Participate in preparing department budgeting policy and financial analysis.
• Participate with the planning and coordination of the annual plan of operations for the release of appropriations.
• Complete the quarterly Appropriation Tracking System for assigned budget entities and line items.

• Responsible for allocations and monitoring daily allocation reports and the preparation of reconciling entries if necessary.
• Monitor assigned Trust Funds.
• Maintain the spend plan for the Administrative Trust Fund in the Federal Grants Budget Entity.

• Assist in the preparation and review of legislative bill analysis as assigned, including determining the effect of proposed legislation on the department, and aiding appropriate bureaus and offices for fiscal impact data.
• Act a project leader on tasks as assigned.

The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-oriented behavior and performance sometimes under stressful conditions.

An employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.

Attendance is an essential function of this position.

The employee must be able to work independently and perform tasks and responsibilities with limited guidance and direction.

The employee must be able to work well and interact courteously with others in order to carry out group assignments and tasks.

The employee must use access to confidential information only as needed to carry out assignments and must always maintain confidentiality.

The employee must be able to communicate information verbally and in writing with other budget staff, management and departmental customers as needed. This includes communicating in a manner which is understandable to each audience.

The employee in this position has expanded access to information and reports in the People First System. This access may be used for business purposes only. Confidentiality of this information will be maintained at all times.

The employee must have a team attitude and willingly assist other team members as needed.

Knowledge, Skills, and Abilities, including utilization of equipment required for the position:

Writing, Reading Comprehension, Identification of Key Causes, Speaking, Problem Identification, Information Gathering, Active Listening, Information Organization, Critical Thinking, Implementation Planning, English Language, Instructing, Systems Evaluation, Economics and Accounting, Mathematics, Law, Government and Jurisprudence, Coordination.

To carry out assigned duties and responsibilities the following system/computer knowledge is necessary:

• Analytical, independent thinker, problem solver
• Excel

Preferred experience and expertise:

• LASPBS (Legislative Appropriation System/Planning and Budgeting System)
• Apple (Internal FLAIR interface)
• FLAIR (Florida Accounting and Information Reporting)
• MFMP (My Florida Market Place)
• BAPS (Budget Amendment Processing System)
• People First (Statewide Personnel System)
• Batch Uploads (Internal Accounting Input)
• State Accounting
• Word
• PowerPoint

Required Qualifications

A bachelor’s degree or higher from an accredited college or university or four (4) or more years' experience is required

BENEFITS INFORMATION

Benefits information can be found on the following website: http://mybenefits.myflorida.com/

• State of Florida Retirement package – 3% employee contribution required - www.myfrs.com
• 10 Paid Holidays annually
• 176 Hours of Paid Annual Leave annually
• 104 Hours of Paid Sick Leave annually
• Health Insurance for Individual or Family Coverage – Employee pays (Individual $8.34/month or Family $30.00/month)
• Life Insurance – State pays 100% of premium
• Additional supplemental insurances available such as dental, vision, etc.
• Tax Deferred Medical and Child Care Reimbursement Accounts available
• Tax Deferred Savings Program available through payroll deduction

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening.

No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.

Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

APPLICATION NOTES:

Candidate Profile (application) must be complete in its entirety.

• Include supervisor names and phone numbers of all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment 3 months or more MUST be addressed on application.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It unacceptable to use the statement “See Resume” in place of entering work history.
• Each field (address, city, and state, dates, phone numbers, etc.) must be completed.
• Periods of employment should be entered with the most recent/current listed first
• If claiming Veteran’s Preference, candidate MUST attached supporting documentation (DD2214).
• If claiming Right to Interview, candidate MUST attached a copy of their official layoff letter when applying.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

SPECIAL REQUIREMENTS:

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website

VETERANS’ PREFERENCE

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.