Job Description

• Provide primary support to the COO and secondary support to the CEO.
• Manage the COO's dynamic, constantly shifting schedule with flexibility as priorities change and optimize time by proactively anticipating needs. 
• Coordinate travel logistics, including accommodations, transportation, and reservations, while providing detailed itineraries. 
• Maintain a running list of tasks and priorities to enable efficient decision-making for the COO.
• Manage communications and interactions with other Managing Directors and the team. 
• Serve as a gatekeeper for the COO and CEO, filtering communications and requests to optimize time management and prioritize key business objectives. 
• Support the COO with day-to-day operations of the firm across functions, including HR, legal, and administrative matters.
• Lead planning and execution for the Annual General Meeting and other company events, including venue and vendor sourcing, partner with external events firms, and attend planning meetings. 
• Act as a proactive liaison by gathering context and presenting clear recommendations to streamline communication and maximize time.
• Oversee office expansion and renovation projects. Managing relationships with architects, vendors, and contractors for office projects.
• Collaborate with the VP of Finance on office-related initiatives. 
• Wear multiple hats and pitch in across operations wherever needed to support firm leadership.

• 4+ years of experience as an Executive Assistant supporting C-suite executives or leadership in a financial services, venture, or startup environment. 
• Proven ability to anticipate needs proactively and drive processes to completion independently.
• Exceptional written and verbal communication skills with the ability to articulate recommendations clearly and concisely with supporting context for quick decision-making.
• Highly adaptable and able to roll with constant changes while remaining calm under pressure.
• Strong ownership mentality and leadership qualities with a service-oriented approach.
• Comfortable wearing various hats and working beyond the traditional EA scope to support firmwide operations.
• Strong judgment with the ability to make independent decisions and provide proactive recommendations.
• Event planning experience with taste, vision, and the ability to make decisions and execute flawlessly.