Job Description

Our client is seeking a proactive and highly organized Operations & Logistics Coordinator to support executive leadership and oversee day-to-day warehouse operations. This unique role combines executive support, operational coordination, and cross-functional collaboration, making it an excellent opportunity for someone who thrives in a fast-paced environment and enjoys balancing strategic priorities with hands-on execution.

Onsite
Direct Hire
Pay Rate: DoE

Schedule: Monday - Friday, 6 AM - 2:30 PM

This role sits at the intersection of management support and operational oversight. On one side, you will be handling admin, coordination, and company-related matters across our entities including the US. On the other, you will maintain a direct presence at our fulfillment warehouse, keeping operations on track and acting as the link between the floor and leadership. The role suits someone who can switch between management-level discretion and warehouse-floor pragmatism without missing a beat.

Responsibilities

Management & Admin Support

Managing schedules, travel, and correspondence
Coordinating cross-entity admin tasks, including matters related to our German and US legal entities
Preparing documents, reports, and presentations for leadership
Following up on action items and keeping leadership organized across ongoing projects
Handling sensitive company matters with discretion

Operations & Warehouse

Coordinate incoming goods receipts, administrative tasks within the Warehouse Management System (WMS) provided by the logistics service provider
Being the go-to contact for the warehouse team on day-to-day questions
Monitor operations and flag issues
Regular floor walks and operational quality checks (Gemba Walk & Gemba Checks)
Acting as the liaison between the warehouse team and our Germany HQ
Supporting the rollout of new operational processes and directives
Reporting on operational status, problems, and improvement opportunities to management
Arbeitsanweisungen (creating Standard Operating Procedures)
Quarterly checks and review of the Return Fulfillment (3 PL Partner), perform quality checks, and prepare reports.

Qualifications

2–4 years of experience in a management support, operations, or coordination role - ideally with exposure to both executive support and logistics or warehouse environments
High level of discretion and reliability when handling confidential matters
Structured, proactive way of working - you anticipate needs rather than wait for instructions
Clear communicator across all levels
Comfortable navigating international business contexts, including cross-entity admin
Valid driver’s license and willingness to travel to the warehouse regularly
Fluent in English; German is a plus

Our client offers a competitive compensation package as well as an excellent benefits package for eligible candidates.

Please visit us at https://www.prostaffworkforce.com/ to explore all opportunities.

About ProStaff Workforce Solutions

We are a fast growing and successful agency that treats all its clients with a personal touch. Headquartered in South Amboy, ProStaff Solutions is a small group of industry experts—many hailing from larger agencies—who know their business well and enjoy working in a more hands-on and flexible environment, with attention to detail. We all pick up the phones, so it’s not unusual to get our executives on the line when you call. We want to be accessible and accountable to you.

Industry

HR & Recruiting

Company Size

51-200 employees

Headquarters

South Amboy, New Jersey

Year Founded

Unknown

Website

prostaffworkforce.com

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