Job Description

Operations & Finance Coordinator (Pacific)

• Location: Dili, Timor-Leste
• Employment type & Contract term: Fixed-term | Full-time to 29 September 2028
• Work rights: This role is locally engaged and open to applicants with valid Timor-Leste working rights

The Opportunity

The Operations and Finance Coordinator (Pacific) will be responsible for providing a high level of operational, administrative and organizational support to in-country (Pacific based) team in line with project processes and procedures to deliver an efficient, seamless and consistent approach to all operational requirements in-country. The role will additionally serve as the primary point of liaison with the Labour Sending Unit (LSU) for office operations and facilities management, ensuring effective coordination of stakeholders, service providers and workplace services, to support program delivery.

About the Program

The Pacific Australia Labour Mobility (PALM) scheme is a signature initiative for the Australian Government that enables workers from 9 Pacific Island Countries (PICs) and Timor- Leste to work in priority sectors in Australia. The Pacific Labour Mobility Support Program’s (PLMSP) role is to provide the Department of Foreign Affairs and Trade (DFAT) and governments in 9 PICs and Timor-Leste with support to enable workers to access PALM scheme in inclusive ways that maximise the benefits for the workers and national economies while minimising risks from labour mobility participation. Palladium is contracted to deliver PLMSP on behalf of DFAT.

Timor Leste Scale Up

Prime Minister Anthony Albanese and Timor-Leste Prime Minister Xanana Gusmão released a joint statement on 21 December 2024 announcing bilateral funding of nearly A$50m (A$48.6m) for the Timor-Leste-Australia Labour Mobility and Skills Partnership, to equip Timorese workers with job-ready skills and provide them with more employment opportunities. The Partnership will help contribute to long term economic growth for Timor Leste and will assist the country to achieve its target of 10,000 workers in the PALM scheme by 2027-28.

What you will do

The Operations and Finance Coordinator will be responsible for:

• Coordinating program financial administration, including expenditure reporting, reconciliations, fund forecasting, payment processing, petty cash management, and compliance with financial controls and audit requirements.
• Supporting efficient office operations through the coordination of travel and logistics, management of assets and records, and compliance with health, safety, insurance, and security requirements.
• Overseeing office facilities, maintenance, procurement, security, and workplace improvement activities through effective stakeholder and service provider coordination.
• Supporting recruitment, onboarding, personnel administration, employee separations, and the management of visas, work permits, and related employment documentation.
• Building and maintaining positive stakeholder relationships internally and with government counterparts, contributing to continuous improvement initiatives, supporting onboarding and knowledge sharing across teams, and promoting an inclusive, respectful and collaborative work environment.

What you will bring

We are seeking an individual with:

• Tertiary qualifications in a relevant discipline or; an equivalent combination of relevant experience and/or education.
• At least five years’ experience in logistics and administration, especially in support function of large scale of organization
• Proven track record in office management systems and procedures.
• Relevant hands-on experience in procurement, preferably with exposure to Government procurement practices.
• Demonstrated strong understanding of the full procurement cycle.
• Demonstrated interpersonal and relationship management skills, including the ability to work across a broader team and with external stakeholders.
• Demonstrated strong analytical thinking and proactive problem solving.
• Proven strong written and verbal communication skills.
• Highly developed organisational skills, agility and the ability to balance and prioritise multiple tasks, and work well under pressure.

How to apply and what happens next

Please apply online through the Palladium careers website with:

• your CV
• a brief cover letter outlining your suitability in line with the requirements of the position

We are committed to building a diverse, geographically dispersed workforce to maximize our support. We encourage applications from candidates from Pacific Island countries, Timor-Leste, and across Australia. You must have valid work rights to be considered for this position - visa sponsorship is not available.

We strongly encourage people with disability to apply. Disclosing about your disability will not negatively affect your application. Please tell us as much as you feel comfortable for us to work with you about the appropriate adjustments that you might need. If you would like further information or assistance with this, please contact recruitment@plmsp.com.au

Please note: While this role does not involve direct work with children, the successful candidate will still be required to complete a police check and relevant due diligence checks as part of Palladium’s commitment to being a child-safe organisation.

To apply: Click the "Apply Now" button

Closing date: Sunday, 18 October 2026 at 11:59pm AEST

If this opportunity interests you, we encourage you to apply promptly. Please note that only shortlisted applicants will be contacted.

About Palladium

Palladium is a global development and consulting firm, part of the GISI Consulting Group, working alongside some of the world’s leading project management and engineering organisations. We partner with governments, businesses, investors and communities to design and deliver complex programs that create lasting impact. With a presence across more than 90 countries, Palladium offers the opportunity to work on meaningful challenges, alongside talented colleagues, in environments where your work can truly make a difference.

Equity, Diversity & Inclusion

Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability, or you are a neurodivergent individual, or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding

We define Safeguarding as all the actions taken by Palladium to protect our people, communities where we work and our clients from harm, including Sexual Exploitation, Abuse or Sexual Harassment; Child Abuse in any form; Trafficking for sexual exploitation of adults or children and any form of Trafficking of children. We have zero tolerance for all forms of child abuse as well as sexual exploitation, abuse and harassment and zero-tolerance for inaction to prevent, protect against, respond to and report harm. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process. Our Code of Conduct and Child Safeguarding and Protection against Sexual Exploitation, Abuse and Harassment Guidelines have additional details.