Staff Domain

Operations & Engineering Systems Coordinator

Staff Domain  •  Republic of the Philippines (Onsite)  •  2 hours ago
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Job Description


Setup and Location:
WFH

Work Schedule:
9:00 AM – 6:00 PM AEST | 7:00 AM – 4:00 PM PHT

Employment Type:
Full-time

Ready to do work that actually excites you?

The client is seeking a highly organized, systems-driven Operations & Engineering Systems Coordinator to support business operations, streamline processes, and assist with technical and administrative functions. This role goes beyond a traditional Personal Assistant position — we are looking for someone who can help manage the overall business, take ownership of workflows, implement systems, support project delivery, and create

structured documentation while working closely with leadership. The ideal candidate will have excellent English communication skills, along with a strong working understanding of construction engineering and drafting. Exposure to mechanical systems and HVAC is highly preferred

Key Responsibilities

Business & Operations Support

  • Assist in managing day-to-day business operations and executive workflows

  • Coordinate tasks, schedules, and priorities across multiple projects

  • Support timekeeping, reporting, and resource tracking

  • Identify inefficiencies and recommend process improvements

  • Act as a key support partner in helping manage and organize the business

Systems & Process Implementation

  • Develop, implement, and maintain business systems and workflows

  • Create and manage company management plans and operational procedures

  • Support automation and digital transformation initiatives

  • Ensure alignment with industry standards and internal processes

Data, Reporting & Analysis

  • Build and maintain Excel-based tracking tools and dashboards

  • Develop reports using Power BI for business insights and decision-making

  • Monitor KPIs and operational performance metrics

Compliance & Documentation

  • Assist with implementation and maintenance of:

    • ISO 9001 (Quality Management)

    • ISO 19650 (Information Management / BIM

    • ISO 45001 (Occupational Health & Safety)

  • Create, format, and manage professional documentation including:

    • Policies & procedures

    • Reports and templates

    • Smart PDFs and structured documents

Technical & Project Support

  • Provide support to engineering and drafting teams

  • Coordinate documentation for construction and engineering projects

  • Assist in reviewing technical content and ensuring accuracy

  • Work with mechanical and HVAC-related documentation where applicable


Requirements


What You Bring

We’re looking for someone who:

  • Strong proficiency in:

    • Microsoft Excel (advanced level)

    • Power BI

  • Experience with:

    • Time tracking systems and reporting

    • Process improvement and system implementation

  • Familiarity with ISO standards (ISO 9001, ISO 19650, ISO 45001)

  • Excellent written and spoken English communication skills (clear and professional)

  • Strong understanding of construction engineering and drafting concepts

  • Highly organized with strong attention to detail

  • Ability to work independently and manage multiple priorities

Preferred Qualifications

  • Background in construction, engineering, or drafting

  • Experience in mechanical systems and HVAC

  • Familiarity with BIM processes or engineering workflows

  • Experience creating automated workflows or digital systems

  • Knowledge of project management tools or methodologies

Key Attributes

  • Proactive and solution-oriented mindset

  • Strong analytical thinking and problem-solving skills

  • Ability to translate business needs into structured systems

  • Comfortable working in a fast-paced, evolving environment

  • Ability to take initiative and support overall business management

What Success Looks Like in This Role

  • Efficient and well-organized business operations

  • Clear, structured documentation and processes in place

  • Reliable reporting and visibility into business performance

  • Improved workflow efficiency across projects

  • Strong support in managing both operational and technical aspects of the business


Benefits


Benefits

Why You’ll Love Working Here

  • HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)

  • Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)

  • Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!

Let’s Talk

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If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you
Staff Domain

About Staff Domain

Staff Domain’s mission is to support global businesses through end-to-end offshore recruitment and operational management to enable cost savings and rapid growth.

We offer staff acquisition and bespoke solutions to clients looking to expand, looking for resource support, or simply looking to support their bottom line.

We cater to a variety of services to providing comprehensive, tailor-fitted approach for your business and local team needs. With Staff Domain, you are in control.

We pride ourselves in presenting smooth end-to-end, customized offshoring experience and in providing employees the best career experience that will compliment clients'​ products and services in further promotion and market penetration to improve total satisfaction of customers and staff alike.

Personalized service excellence is our core. Operational consistency is our key. Our culture is what sets us apart. Be one step ahead of the competition.

Industry
Consulting & Advisory
Company Size
201-500 employees
Headquarters
Ortigas Center, PH
Year Founded
2018
Website
staffdomain.com
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