Job Description
Spindletop Community Impact Partners is seeking a highly organized, detail-oriented and proactive Operations & Development Coordinator to support the organization’s day-to-day operations, event logistics, volunteer engagement activities and administrative functions.
Working closely with the Executive Director, this position plays an integral role in helping ensure the smooth execution of Spindletop programs, events and organizational processes. Responsibilities include coordinating event logistics, volunteer activities, invoicing and administrative tracking, donor database support, executive and administrative assistance and general operational coordination.
The ideal candidate is a self-starter who demonstrates initiative, professionalism and strong follow-through while also valuing accuracy, organization and adherence to established procedures. This individual should be comfortable managing multiple moving pieces simultaneously in a fast-paced, collaborative non-profit environment.
This role includes hands-on support for organizational events and occasional early morning, evening and event-related responsibilities as needed.
Essential Duties & Responsibilities
- Coordinate logistical planning and execution of Spindletop events, meetings, volunteer service projects and organizational activities
- Assist with event timelines, vendor coordination, registration management, invoicing and administrative event follow-up
- Provide executive and administrative support to the Executive Director, including scheduling, meeting preparation, tracking action items and organizational coordination
- Support volunteer engagement efforts/events through communication, scheduling, project coordination and relationship management
- Maintain accurate donor, volunteer, sponsorship and event records within Spindletop’s database
- Assist with data entry, gift tracking, acknowledgement processes and database accuracy
- Coordinate administrative processes and maintain organized digital records
- Prepare agendas, meeting materials, reports, correspondence and other organizational documents
- Help monitor timelines, deliverables and workflows to maintain overall office efficiency
- Communicate professionally with donors, volunteers, Board members, vendors, non-profit partners and corporate representatives
- Assist with maintaining calendars for Spindletop events, meetings and volunteer activities
- Provide hands-on operational and logistical support during Spindletop events and volunteer activities
- Identify opportunities for improvements and provide thoughtful recommendations when appropriate
- Support a collaborative, team-oriented environment while exercising initiative and independent judgment
- Perform other job-related duties, as assigned
Qualifications
- 3+ years of professional, related work experience
- Bachelor’s degree in a related field preferred
- Exceptional attention to detail and organizational skills
- Strong ability to prioritize, manage multiple responsibilities and consistently meet deadlines
- Self-starter with the ability to work independently, take initiative and proactively problem solve
- Ability to follow established procedures while maintaining flexibility in a fast-paced environment
- Strong written and verbal communication skills with a high level of professionalism and discretion
- Experience coordinating events, meetings, volunteer activities and/or administrative operations
- Ability to maintain accuracy across databases, records, invoices and organizational systems
- Professional demeanor with the ability to interact confidently with corporate executives, volunteers, donors and community partners
Preferred Additional Qualities
- Experience with donor database systems, ideally DonorPerfect
- Experience with invoicing and financial tracking, including QuickBooks Online
- Familiarity with project management software, such as Monday
- Experience supporting non-profit fundraising events and volunteer engagement initiatives
- Ability to anticipate needs and follow through with minimal supervision
- Interest in and knowledge of Houston’s energy industry is a plus
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