About the Role
We’re looking for a proactive and detail-oriented Operations & Systems Coordinator to support our staffing and payroll operations — with a strong focus on data accuracy, systems administration, and process optimization
You’ll play a key role in keeping our internal tools and workflows (JobDiva ATS, Paylocity, and integrated systems) running smoothly, ensuring our consultants, hiring managers, and finance team stay aligned.
This is a great opportunity for someone who enjoys structure, analytics, and improving processes, and who can work independently without needing micromanagement.
You’ll collaborate closely with our high-energy New York team (US EST hours), serving as a reliable operational partner to leadership.
Administer and maintain JobDiva (ATS) — ensure data accuracy, run reports, and support system integrations.
Coordinate payroll cycles and consultant timesheets, ensuring all time and approvals are captured accurately.
Generate reports and analytics from JobDiva and related systems to support decision-making.
Maintain and update operational manuals and SOPs as processes evolve.
Support system-related projects, such as integrating new vendors or tools.
Prepare and send onboarding packages, background checks, and compliance documentation.
Communicate with consultants, hiring managers, and vendors to ensure smooth operations.
Provide ad hoc administrative and project support to the executive team.
Strong English communication — both written and verbal.
3–10 years of experience in operations, administration, or systems coordination.
Experience with database or ATS/CRM administration (JobDiva, Zendesk, Salesforce, etc.).
Highly organized, detail-oriented, and process-driven — enjoys creating order and documentation.
Analytical mindset with the ability to extract and interpret data from systems.
Proficient with Microsoft Office (Excel, Outlook, Word)
Comfortable working independently in a remote, fast-paced environment.
Tech-savvy and quick to learn new tools.
Nice to Have
Experience in staffing, recruiting operations, or consulting environments.
Familiarity with Paylocity or similar payroll systems.
Experience creating and maintaining SOPs or training manuals.
Exposure to data analytics or financial modeling is a plus.
$8–14 USD/hour, depending on experience.
Full-time, remote position (≈40 hrs/week, US EST hours).
Independent contractor setup with flexibility and autonomy.
Onboarding and ongoing training on JobDiva, Paylocity, and related tools.
Direct collaboration with a dynamic, high-performing New York team.
Exposure to operations, analytics, and systems management.
Observance of standard US holidays and a fair PTO policy.
Opportunity to grow and take ownership of new systems and processes.
At Rad Hires, we help US-based fast growing tech startups, SMBs, and Digital agencies hire outstanding remote talent from Latin America and the Philippines.
In order to scale your business, you're faced with a number of difficult challenges:
• Reduced margins due to rising US labor and payroll costs
• Fierce competition for the best US talent
• The high cost of recruiting US talent
We know how stressful this can be. Which is why we created Rad Hires.
In 2-4 weeks, we help you hire top talent from LATAM and the Philippines at 40-80% less than US rates.
We provide a full service solution including:
• Sourcing and prescreening candidates
• Coordinating the entire interview process
• Assisting with onboarding
• Providing ongoing support to you and your team
• A 90-120 guarantee for every hire you make
Get started today. We can help with everything from entry-level to senior and leadership positions.
