Job Description

InMind is a robotics company based in Trondheim and Palo Alto, building technology for safe, smart, and efficient human-robot collaboration. Our first robot is designed to work alongside people, reduce manual workload, and improve efficiency in environments where traditional automation comes up short.

We are a highly skilled team of around 20 people, working closely across disciplines to bring advanced robotics into real-world use. With a working prototype already in place and ongoing collaboration with key pilot customers, we are now entering our next growth phase and expanding the team to strengthen execution and support continued development toward product and market.

One of the key roles we are now looking to fill is an Operations Coordinator (Office & Team Support) who will help create structure, coordination, and efficiency across our day-to-day operations. You will support the team by handling a broad range of administrative and operational tasks, enabling key contributors to stay focused on product development and execution. Working closely with leadership and the wider team, you will play an important role in keeping things moving, following up on practical matters, and supporting a productive and well-functioning work environment. Depending on your background and strengths, the role may also include support for team processes such as planning, follow-up, and Agile process facilitation[jo1][TS2]

What experience and qualifications do you bring?

The most important thing you bring to InMind is experience from administrative or operational roles where structure, follow-through, and the ability to handle many different tasks have been essential. You are comfortable working independently, know how to create order in a dynamic environment, and understand how good coordination can make a real difference to a growing team.

You may recognize yourself in some of the following:

• Experience from administrative, operational, or coordination roles in small or growing companies

• Ability to handle a broad range of tasks independently, with structure and good judgement

• Experience in coordinating meetings, follow-up, practical logistics, and internal processes

• Experience in supporting documentation, reporting, or other administrative workflows

• Ability to work closely with both leadership and teams to create efficiency in day-to-day operations

• Experience with team coordination, planning processes, or Scrum-related ways of working is an advantage

We would like you to communicate well in English, both written and spoken. Norwegian is an advantage, but not a requirement. Additional language skills are of course a plus.

We expect you to have at least five years of relevant work experience and education at Bachelor’s level, or equivalent experience from relevant operational or administrative roles.

Who are you as a person?

We believe you are someone who enjoys creating order, structure, and progress in a busy environment. You are proactive, reliable, and comfortable taking responsibility for both planned and ad hoc tasks.

You notice what needs to be done, follow things through, and take pride in making everyday operations run smoothly.

Just as importantly, you enjoy working closely with others and understand that a strong team depends not only on technical excellence, but also on good coordination and support. You communicate clearly, build trust across functions, and like being the kind of person who helps others stay focused and effective.

We believe you are down-to-earth, service-minded, and motivated by contributing to a team where your work makes a visible difference every day.

Personal fit will be given significant weight.

Why join InMind?

This is an opportunity to join a company with a clear direction, ambitious goals, and a team that is already working in a focused and structured way toward product and market. At the same time we are still at a stage where the right people can actively influence solutions, contribute to innovation, and help shape how we continue to develop both our technology and our products.

You will work closely with a highly skilled and multidisciplinary team in an environment where responsibility is shared, ideas are valued, and collaboration matters. We work in agile iterations, with teams focused on different parts of the product and the problems we are solving, supported by a structured process and experienced people who help ensure coordination, learning, and steady progress.

We offer competitive terms, including salary, pension and insurance arrangements, flexible working conditions, and modern offices at Tyholt in Trondheim. As part of our continued growth, we offer an employee shareholder program and long-term incentive schemes.

Would you like to join us on our mission to make robots learn?

If this role sparks your curiosity, we would love to hear from you. Don’t hesitate to reach out to our recruitment partner at LHH, Trude Støren (+47 928 92 461), or InMind COO John Raaum (+47 934 20 086), to learn more – or simply send us your application. We review and interview candidates on an ongoing basis, even before the formal application deadline.

InMind is an international and multidisciplinary team with people from several parts of the world, and we see diversity of background and perspective as a clear strength. Like many companies in our field, we are currently more men than women — and we would genuinely welcome more female applicants. Even if you do not meet every single requirement, we would still encourage you to apply if the role and our mission resonate with you.

Application Deadline : Thursday May 21