Job Description

The operations coordinator is responsible for supporting productivity, solving logistical problems, and creating order. Performs complex administrative tasks requiring independent judgment with considerable knowledge of administrative processes with minimal supervision.

• Regularly composes memos, reports, and other correspondence from a brief outline, “sketchy” draft or verbal instructions. Ensures that all written correspondence meets the highest levels of professionalism, including proper formatting and compliance with BHE document standards.
• Responds to phone inquiries and requests and routes callers to the appropriate party; handles incoming calls from company management in absence of the department head; serves as the liaison and primary contact to coordinate schedules and set up appointments; and maintains calendar for the vice president, directors, and managers.
• Coordinates meetings, including scheduling, documentation of agendas, preparation of meeting document packages, reservations, and travel arrangements. Must be able to make travel arrangements based on brief instructions.
• Attends staff meetings and other business meetings as requested. Keeps meeting notes and action item list and prepares and submits meeting summary and final action item list.
• Assists management in preparing contract requests, work offers, and authorizations for expenditure, including ensuring the teams follow the correct procedures for contracting work to third parties; codes invoices and prepares and reviews expense reports using defined code categories; manages department purchasing card, including filing requests for new cards and resolving any issues.
• Assists department management and staff in preparing, processing, and troubleshooting requisitions, purchase orders, and invoices. Monitors costs and interfaces with accounting and procurement personnel for changes and corrections.
• Monitors and controls the filing system to ensure accuracy and efficient retrieval of data.
• Responsible for entering time records into the payroll system for the designated group.
• Collects data for, consolidates, secures reviews of, and submits weekly reports for vice presidents, directors, and managers.
• Prepares Power Point presentations and edits for vice president, directors, and managers, as requested.
• Performs administrative tasks requiring independent judgment with considerable knowledge of administrative processes and company policies.
• Independently and with minimal supervision plan and coordinate department conferences, events and travel.
• Reviews and monitors department’s vehicle fleet, resolves fleet card issues, assists with vehicle and all other safety statistics.
• Assist management and department employees with training schedules, monitoring, and tracking completion.
• Performs administrative functions for maintenance control system record keeping, task management and provides reporting.
• Perform any additional responsibilities as requested or assigned.

• Associate’s degree in business, sociology, psychology or related field, or equivalent work experience. (Typically, 4 years of related, progressive work experience would be needed for candidates applying for this position who do not possess a degree.
• A minimum of 3 years secretarial/administrative experience.
• Effective oral and written communication skills and interpersonal skills; ability to work with all levels of internal and external personnel.
• Provides effective administrative leadership within the department.
• Excellent PC skills, proficient in Word, Excel, Power Point, and Outlook.
• Excellent typing, grammar, punctuation and spelling skills; accuracy is critical.Working knowledge of technical reports.
• Must be able to organize and maintain filing system.
• Effective analytical and problem-solving skills.
• Must be detailed-oriented with good organizational skills.
• Ability to work in a fast-paced environment under pressure, to prioritize and handle multiple tasks and projects concurrently.

BHE Pipeline Group consists of Berkshire Hathaway Energy’s interstate natural gas pipeline companies, BHE GT&S, Kern River Gas Transmission Company and Northern Natural Gas Company. Combined, BHE Pipeline Group operates approximately 21,200 miles of pipeline with a design capacity of approximately 21.1 billion cubic feet of natural gas per day, owns assets in 27 states and is an industry leader in natural gas transportation. BHE Pipeline Group also operates 22 natural gas storage facilities with a total working gas capacity of 515.6 billion cubic feet and a liquefied natural gas export, import and storage facility.