The Operations Coordinator is responsible for maintaining the day-to-day functionality, safety, and professionalism of the workplace. This role ensures the office, lab-adjacent spaces, and common areas remain organized, clean, and compliant with company policies.
This individual will regularly walk the facility floors to monitor workplace conditions, support employees and visitors, and coordinate with facilities, security, and vendors to resolve issues quickly. In a small biotech environment, this role is highly visible and critical to maintaining a productive, safe, and welcoming workplace.
Workplace Operations
Conduct daily walkthroughs of office and common areas to ensure the workplace is clean, safe, and functioning properly.
Monitor restrooms, breakrooms, conference rooms, and shared spaces for cleanliness and supply levels.
Ensure hallways, exits, and doorways remain clear and compliant with safety standards.
Report or coordinate resolution of maintenance or facility issues (lighting, plumbing, furniture, etc.).
Submit and track facilities or janitorial service requests.
Visitor & Badge Management
Ensure all visitors follow company check-in procedures.
Support reception or front desk operations as needed.
Coordinate temporary badges or access requests.
Parking & Site Coordination
Monitor company parking areas to ensure spaces are used appropriately.
Distribute parking passes when needed.
Address parking issues or coordinate with building management when necessary.
Workplace Experience
Serve as a visible and approachable point of contact for employees regarding workplace needs.
Assist with room setups, small internal events, or meetings.
Support onboarding logistics (workspace readiness, badge coordination, etc.).
Help maintain an organized, welcoming office environment.
Safety & Compliance
Ensure fire exits, safety doors, and emergency routes remain unobstructed.
Escalate safety concerns promptly to leadership or facilities teams.
Support workplace policies regarding access control, safety, and shared space usage.
Facilities Coordination
Work with janitorial, maintenance, and building management teams to resolve issues.
Track recurring workplace needs and escalate trends when necessary.
Required
2+ years experience in workplace operations, facilities support, office management, or a similar role
Strong attention to detail and ability to notice issues before they become problems
Excellent communication and customer service skills
Ability to work independently and prioritize tasks
Comfortable working in a highly visible, employee-facing role
Ability to walk the facility frequently throughout the day
Capricor Therapeutics is a publicly traded (NASDAQ: CAPR) biotechnology company with a mission to develop groundbreaking therapies that make a meaningful impact on patients’ lives. Capricor is focused on the development of biologics, primarily cell and exosome-based technologies to treat or prevent a broad range of diseases. Our lead product is a cell therapy designed to treat Duchenne muscular dystrophy (DMD), the most severe form of muscular dystrophy, which results in muscle degeneration and premature death. Capricor’s innovative exosome technology is focusing on engineering exosomes to treat or prevent diseases with high unmet medical needs. Our translational approach to product development is based on the strong research foundation provided by our academic partnerships with leading scientists at top-tier research institutions.
