Job Description

Job Location: Dallas Campus - Dallas, TX 75204
Position Type: Full Time Hourly

Non Exempt
Salary Range: $19.00 - $26.00 Hourly

Job Category: On CampusJob

Summary
The Operations Coordinator provides essential administrative and project-based support to the Campus Operations department, serving as the connective link between day-to-day operational needs and the multi-year Workday implementation project. This role supports the Operations Manager and Project Director by coordinating project logistics, preparing change-management communications, maintaining project artifacts, and managing departmental workflows.
Duties/Responsibilities
Project & Change Management Support
Project Documentation & Meeting Support
- Attend Workday implementation meetings; capture detailed minutes, document decisions, and track “Action Items” with clear owners and deadlines.
- Store and provide reference to meeting transcripts.
- Prepare and distribute meeting agendas, recaps, and follow-up communication.
- Maintain organized repositories of meeting transcripts, staffing worksheets, and employee timecards for compensation capitalization.
Change Management & Communications
- Draft, edit, and format Workday-related communications, including campus-wide announcements, guides, instructions, and intranet content.
- Support the creation of job aids, workflows, FAQs, and transition materials for end users.
- Assist with messaging that prepares faculty, staff, and students for system changes and rollout phases.
​​​​​​​Training & Implementation Logistics
- Manage all logistics for Workday training sessions: room reservations, sign-in tracking, roster management, printed materials, and session communications.
- Coordinate with functional leads on scheduling, resources, and training readiness.
Departmental & Administrative Support
Communication & Office Coordination
- Manage routine written and verbal correspondence for Campus Operations; provide administrative backup support to the department as needed.
- Maintain the departmental calendars and coordinate scheduling for vendors, contractors, campus partners, and project sprints.
Financial & Operational Administration
- Prepare credit card reconciliations for the department; process invoices for vendors and contractors.
- Assist the Operations Manager with budget tracking and expense monitoring.
Contract Support & Records Management
- Assist in generating and tracking independent contractor agreements.
- Upload and organize contracts in the system of record, using established naming conventions and noting key attributes.
- Maintain accurate records critical to Campus Operations (contracts, auto insurance information, etc.).

Qualifications
- Excellent interpersonal and communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to prioritize multiple simultaneous tasks.
- Ability to function well in a high-paced and at times stressful environment.
- Ability to discreetly handle confidential information and assignments.
- Ability to quickly learn and navigate ERP Systems
- High proficiency in Microsoft 365
- Excellent customer service skills.
-
Education and Experience
- Bachelor's degree or equivalent experience required.
- At least 2 years of operational, administrative, or project support experience.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at a time.