Job Description

Who We Are Novir is an emerging diagnostic biotechnology company with an unmatched team of professionals and trusted partners delivering smart, fast and flexible testing solutions supported by reliable, cost-effective screening products and best-in-class technology.
Our Values Care for Tomorrow. Create a lasting, positive difference in the lives of others. Serve people with compassion and understanding. Recognize what truly matters and center every action around meeting the needs of our community both now and into the future. Delight our Customers. Appreciate every interaction with our customers and find ways to bring them joy. See through the Customer’s eyes, understand and anticipate their needs to consistently deliver solutions exceeding their expectations. Be Bold – Say It. Be direct and open. Speak with honesty and courage, and respect others for doing the same. Say what you think, embrace passionate debate, and always bring the issue to the table. Communicate with confidence. Bring Your Best Self. Show up and be authentic. Utilize your greatest strengths and stay true to who you are. Bring positive energy, be genuine in your approach, and continually seek ways to grow. Be uncompromisingly you. Innovate Relentlessly. Explore new possibilities and be willing to take a risk. Challenge status quo. Try new ideas, learn from mistakes, and rally the team to raise the bar.

We’re hiring a detail-oriented Operations & Clinic Coordinator to support mobile vaccination clinics and field operations. This role focuses on staff scheduling, resource coordination, and clinic execution across multiple locations. Ideal for candidates with healthcare operations, scheduling, or logistics experience. Join a mission-driven team delivering essential healthcare services to communities through efficient, high-quality clinic operations.

What You'll Do:

• Coordinate staff scheduling and clinic coverage across multiple sites
• Maintain and publish schedules 30 days in advance; adjust in real time as needed
• Support clinic operations and ensure adherence to workflows and infection control standards
• Manage resource allocation (staff, supplies, equipment) for clinics and office operations
• Partner with external vendors to ensure vaccine storage and cold chain compliance (DDL monitoring)
• Optimize schedules to reduce travel time and improve efficiency
• Track and verify staff hours, scheduling accuracy, and mileage reporting
• Communicate schedules and updates clearly to staff and customers

Key Experience We Are Looking For:

• 2+ years of scheduling, operations coordination, or healthcare support experience
• Experience managing multi-site scheduling or high-volume logistics
• Strong communication, organization, and time management skills
• Ability to work independently in a fast-paced environment
• High attention to detail and accuracy in data entry and reporting
• Microsoft Office (Excel, Word, Outlook)
• Scheduling systems and data entry

Preferred:
• Medical Assistant or Pharmacy Technician background
• Experience with vaccination clinics or immunization registries
• Knowledge of medical billing or long-term care systems (PCC, Matrix, ECP)
• Associate or Bachelor’s degree (Business, Healthcare, or related field)

Additional Requirements:
• Ability to work onsite (office + clinics)
• Valid driver's license and local travel required
• Ability to lift up to 25 lbs occasionally

Who You Are:

• You’re Driven You are a self-starter, but aren’t afraid to ask for direction
• You’re Organized: You have strong attention to detail, never miss the little things, and have focused productivity and accuracy.
• You’re A People Person – Customer service is at the core of everything you do, and you are a great partner both internally and externally
• You’re Flexible: You are comfortable flexing outside your role, and thrive in a changing environment

Novir is a fast-growing startup with a work hard, play hard attitude. We look for smart, motivated individuals who are excited to build something incredible from the ground up!