Job Description

Posting number: 07616

Department: Deputy County Manager's Office-Administrative Services

Job classification: Operations Associate – County Managers Office

Posting type: Regular

Categories: Administrative Assistant, Professional, Miscellaneous, Customer Service, Business, Office and Administrative Support

Examples of duties

Executive Office Operations

• Coordinate daily operations of the County Manager's Office, including reception, visitor support, office resources, and workspace needs.
• Maintain office supplies, equipment, and coordinate facility and technology requests.

Meeting and Event Coordination

• Coordinate logistics for Board of County Commissioners Public Hearings, Study Sessions, executive-level meetings and countywide events.
• Arrange meeting space, technology, catering, materials, and other event support as needed.

Cross Functional Executive & Administrative Support

• Partner with other Operations Associates and Executive Assistants to coordinate executive calendars, meeting schedules, travel, and administrative activities to strengthen service delivery.
• Prepare correspondence, reports, meeting materials, agendas, minutes, and other administrative documents while ensuring confidentiality.
• Proofread and review executive communications for accuracy, consistency, and professionalism.
• Coordinate internal meetings, recognition activities, and workplace events that support a positive and professional office culture
• Identify opportunities to improve administrative processes, increase efficiency, and support effective collaboration across departments.

Constituent Services

• Respond to constituent inquiries and coordinate with county departments to facilitate timely resolution.
• Provide operational insight and recommendations to enhance constituent engagement efficiency.

Records Documentation & Financial Administration

• Maintain organized filing and tracking systems, conduct research, and provide records or information in response to operational needs.
• Process invoices, requisitions, billing records, and related financial transactions while maintaining accurate documentation.

Teamwork

• Provide backup support to other County Manager's Office administrative staff as needed.
• Coordinate special projects and perform other related duties as assigned.

Qualifications

• Collaboration – Works effectively with executive leadership, Board staff, departments, and administrative teams to support shared goals.
• Technical Proficiency – Demonstrates proficiency with Microsoft Office, JD Edwards, and other business systems while adapting to new technology.
• Attention to Detail – Produces accurate, organized, and high-quality work while maintaining confidentiality.
• Accountability – Manages multiple priorities independently and completes work accurately and on schedule.
• Communication – Communicates professionally with executives, staff, constituents, and external partners using sound judgment and discretion.
• Problem Solving – Identifies issues, evaluates options, and implements practical solutions to support efficient operations.
• Relationship Management – Builds positive working relationships through professionalism, responsiveness, and excellent customer service.
• Adaptability – Responds effectively to changing priorities while maintaining composure, flexibility, and a commitment to service.
• Decision Making: Uses sound judgment to resolve issues, prioritize work, and determine appropriate courses of action.
• Confidentiality: Exercises discretion when handling sensitive and confidential information.

Supplemental information

Education and Training:

• High School Diploma or GED.
• College degree in Business Administration or a related field is a plus.

Experience: Minimum of 3 years of progressively responsible executive level administrative or operational support experience required. Prior experience working on a political campaign and or working with elected officials is a plus.

License or Certificate: None.

Background Check: Must pass a criminal background check.