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  Manage VP’s calendar, scheduling, and meeting coordination across multiple projects and stakeholders
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  Coordinate travel, site visits, and logistics
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  Prepare agendas, presentations, and meeting materials
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  Take meeting notes and track action items to completion
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  Screen and prioritize communications, including emails and calls
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  Handle confidential and sensitive information with discretion

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  Assist in tracking project performance metrics, budgets, and key deliverables
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  Support preparation and review of reports (e.g., project status reports, financial summaries, dashboards)
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  Coordinate with project managers, site teams, and corporate functions to gather and organize information
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  Help manage workflows, ensuring priorities are aligned and deadlines are met
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  Support contract administration tasks, document control, and compliance tracking
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  Assist with bid/tender documentation and internal approvals where required

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  Act as a liaison between the VP and internal/external stakeholders
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  Help drive follow-ups on strategic initiatives and operational priorities
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  Coordinate internal meetings, leadership reviews, and project updates
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  Identify process inefficiencies and support continuous improvement efforts
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  Assist in onboarding new team members and coordinating team communications

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  Support execution of special projects and high-priority initiatives
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  Conduct basic research, data analysis, and preparation of briefing materials
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  Help develop presentations for senior leadership and executive meetings
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  Provide ad hoc support on business planning, forecasting, and operational reviews

Requirements

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  3–7+ years of experience in an administrative, operations, or project coordination role (construction or related industry preferred)
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  Strong organizational and time management skills with the ability to manage competing priorities
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  Proficiency in Microsoft Office (Excel, PowerPoint, Word) and project management tools
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  Ability to understand and work with technical and financial project information
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  Excellent written and verbal communication skills
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  High level of professionalism, discretion, and attention to detail
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  Self-starter with a proactive, problem-solving mindset

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  Anticipates needs rather than reacting to requests
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  Comfortable working with both field teams and corporate leadership
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  Able to translate high-level direction into actionable next steps
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  Strong follow-through and accountability
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  Thrives in a fast-paced, dynamic environment

Benefits

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  4 weeks of annual vacation;
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  Complete group insurance program upon entry;
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  Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP);
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  24 hour access to a virtual doctor (telemedicine);
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  Training and development programs;
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  Employee assistance program;
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  Active social club and health and wellness committee;
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  Diverse, innovative and stimulating environment;
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  A company built on values of respect, integrity and a job well done;
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  Corporate Clothing Program;
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  Firm recognized as one of Canada’s Best Managed Companies.