Job Description

​​Looking for Filipino (Philippines-based) candidates

Job Role: Operations Assistant

Compensation range: $1,200 - $1,800 AUD/month

Engagement type: Independent Contractor

Work Schedule: This role is expected to align with the AU business hours (approx. 9.00 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.

Who The Client Is:

Our client is a rapidly growing Australian mining and contracting business specializing in underground operations across Western Australia. With multiple active projects and new contracts underway, the company is entering an exciting stage of expansion and is seeking reliable operational support to help streamline day-to-day business functions.

The business operates in a fast-paced environment that requires strong coordination across administration, workforce scheduling, supplier communication, and financial processes. The leadership team is looking for a highly organized and proactive Operations Assistant who can help improve efficiency, reduce administrative pressure, and support ongoing business growth.

This is an excellent opportunity to work closely with an experienced business owner in a critical support role where your contribution will have direct impact on daily operations and long-term scalability.

About the Role

We are seeking an experienced and highly organized Operations Assistant to support the day-to-day administrative and operational functions of a growing Australian underground mining business.

This role is ideal for someone with strong senior administrative experience who thrives in a fast-moving environment and can confidently manage multiple priorities with minimal supervision. You will work directly with the business owner and internal team to ensure smooth coordination across schedules, communications, documentation, payroll support, and general operations.

Key Responsibilities:

• Manage and organize business emails, calendars, and administrative correspondence
• Coordinate communication between suppliers, contractors, clients, and internal staff
• Assist with employee roster creation and workforce scheduling
• Support daily operational coordination across multiple active projects
• Maintain accurate records, documentation, and filing systems
• Assist with payroll processing and bookkeeping support
• Manage data entry, invoice tracking, and financial administration tasks
• Utilize Xero software for bookkeeping and operational support where required
• Monitor and follow up on operational tasks to ensure deadlines are met
• Provide general executive and operational assistance to the business owner
• Support process improvement initiatives to increase operational efficiency
• Handle ad hoc administrative duties as required

Requirements

Required Skills and Qualifications:

• Minimum 3 to 5 years of experience in an Operations Assistant, Executive Assistant, Senior Administrative, or similar support role
• Strong organizational and multitasking abilities
• Excellent verbal and written English communication skills
• Proven ability to work independently and manage competing priorities
• Experience handling supplier and client communications professionally
• Strong attention to detail and problem-solving skills
• Experience with payroll and bookkeeping functions preferred
• Practical experience using Xero software is highly preferred
• Proficiency with Microsoft Office Suite and Google Workspace
• Ability to adapt quickly in a fast-growing and evolving business environment
• Reliable internet connection and suitable remote work setup required

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)