Job Description

ABOUT THE FOUNDATION

The Robert Wood Johnson Foundation (RWJF), located in Princeton, N.J., is a leading national philanthropy dedicated to taking bold leaps to transform health in our lifetime. To get there, we must work to dismantle structural racism and other barriers to health. Since 1972, we have focused on developing and promoting innovations in health and healthcare to improve the lives of millions. Through funding, convening, advocacy, and evidence-building, we work side-by-side with communities, practitioners, and institutions to achieve health equity faster and pave the way, together, to a future where health is no longer a privilege, but a right.  

At RWJF, we work toward three Generational Goals to transform health in our lifetime: Economic Inclusion for Family Wellbeing, Equitable and Accountable Public Health and Healthcare Systems, and Healthy and Equitable Community Conditions.  

We take seriously our responsibilities, and we pledge to work in ways that reflect our Guiding Principles. These are rooted in equity and influence everything we do at RWJF. Equity, diversity, inclusion, and collaboration enable our staff’s wide range of experiences, passions, and perspectives to strengthen our ability to address our nation’s most pressing health issues and support a culture of belonging. Part of this work includes actively shaping an inclusive organization where all staff members thrive as we build and use our capabilities, voice, and power to advance health equity. RWJF offers a collaborative, collegial, and creative work environment. With a career at the Robert Wood Johnson Foundation, you will make a difference.  

ABOUT THIS OPPORTUNITY

Reporting to thechiefinvestmentofficer(CIO), theoperations and administration manager, Investments,will provide seasoned, high-level strategic, operational,and administrative support to the CIO and members of the Investmentsteam Theoperations and administration managerensuresthat the teamoperatesefficiently,priorities and projects are executed promptly and smoothly, andappropriatepartiesare informed and aligned. This position is not involved in investmentdecision-makingor portfolio management; rather it focuses on operational excellence, planning,and execution, and acting as a proxy for the CIO in certain internal and external contexts.

As with staff at all levels of RWJF, theoperations and administration manageris expected todemonstratea passionate commitment to equity and the Foundation’s mission andGuiding Principles

ESSENTIAL JOB RESPONSIBILITIES

Team OperationsandAdministration

• Own day-to-day operations for the investments team, including scheduling, overseeing the private investment annual meeting tracking and registration process, agenda development, meeting preparation, note-takingand follow-up onaction items.

• Coordinate contracting, vendor management, invoice processing, and budget tracking in partnership with Finance.

• Provide travel, expense reporting, andlogisticssupport to team members.

• Organize andmaintaindocumentationutilizingenterprise andinvestments-specific systems.

PlanningandExecution

• Translate team goals and strategic initiatives into actionable plans, milestones, and timelines.

• Monitor progress against priorities,identifybottlenecks, and proactively drive resolution.

• Facilitate alignment across the investments teamand withcross-functional partners.

Project Management

• Leadthedevelopment and coordination ofInvestmentCommittee (IC) and Board materials, ensuring that deliverables are professional, polished,andtimely

• Manage cross-functional projects within theInvestmentsteam involving Finance, Law,and Operations.

• Track deliverables and ensure accountability acrossappropriateparties

Problem Solving

• Identifyoperational inefficiencies or gaps and recommend practical solutions.

Proxy for CIO

• Serve as a proxy for the CIO in external communications, including with IC members.

• Handle inbound requests and communications for CIO.

MINIMUM REQUIREMENTS

• Bachelor’s degree and ten(10)yearsofexperience supporting executive leaders.

• Experience working in a corporate, financial,or professional services organization.

• Experience managing projects and priorities across multipleparties

• Excellent verbal and written communication skills.

• Ability to exercise discretion andmaintainhigh levelsof confidentiality.

• Demonstrated interpersonal skills and ability to work effectively as part of a multidisciplinary team withpersonsfrom diverse cultural, social,and ethnic backgrounds.

• Strategic thinking skills withabilitytoanticipateneeds,identifyissues,and develop and implement solutions.

• Advancedproficiencywith PowerPoint and Excel,Zoom and Zoom AI Companion, and Workday;ability to quickly master enterprise and investment-specific software and applications.

• Versatile, adaptable,and thrives amid changing needs and priorities.

• Ability to work in a hybrid environment with presence inmidtownManhattan office four days a week.

• Deep social justice values and commitment to the practice of racial justice,health equity,and the Foundation’s vision, values, andGuiding Principles

• Candidates whose experience exceeds theminimumrequirements will be givenparticular considerationfor a higher placement within the salary range:

• Twelve(12) years of progressiveadministrative and operational experience in anentrepreneurialenvironment.

• Fifteen(15) years of progressiveadministrative and operational experience in anentrepreneurialenvironment

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Theoperationsand administrationmanagerwill perform job duties in a typical business office environment. Specific physical abilities required by this job include operating basic office equipment.The incumbent willbe requiredto attend meetings, both in person and off-site via phone or videoconference. Reasonableaccommodations may be made to enable individuals with disabilities to perform essential functions. RWJF is an Equal Opportunity Employer.

POSITION’S ASSIGNED OFFICE LOCATION
This position is assigned to our Princeton, N.J. office.

HYBRID: FLEXIBLE PURPOSE (HFP) EXPLAINED
As of January 1, 2023, the Foundation has implemented a model we call Hybrid: Flexible Purpose (HFP). RWJF’s new operating model is the infrastructure (e.g., policies, practices, protocols, procedures, systems) that forms the basis for how the day-to-day operations aremanaged,culture is built and nurtured, and mission is delivered. This model is designed to meet the needs of the organization while giving employees as much flexibility as possible. On-site participation isdeterminedby job responsibilities, organizational and team-level requirements, and mandatory gatherings throughout the year. While there are no fixed days per week, all employees are expected to plan their time on-site and cover commuting expenses as needed to meet those expectations. Learn more about our operating model and in-office requirements

SALARY

The non-negotiable starting salary for this position is $101,500 Candidates who the Foundationdetermineshavedirectly relatedexperience exceeding theminimumrequirementsoutlined abovemay beprovideda higher starting salary of up to $111,650 All salary offers are non-negotiable.

BENEFITS

RWJF offers comprehensive health and retirement benefits to employees, generous paid time off, and more. Why work at RWJF? Learn more about the benefits of working at RWJF.

TRANSITION STIPEND

A transition stipend is providedtoall new hires to aid in costs related to transitioning to a new job

HOW TO APPLY

• Applicants shouldsubmita resume andrequiredletter of interest by the stated deadline.

• Internal RWJF applicants shouldsubmita resume and letter of interest through the Internal Jobs Hub appinWorkday.

APPLICATION DEADLINE

Monday,June8,2026,by10 a.m. ET