Job Description

Northfleet is a leading Western Australian transport and logistics provider, delivering reliable heavy vehicle solutions across the Pilbara and beyond. Our operations are built on a safety-first mindset, where protecting our people, clients, and the community is our highest priority. We are committed to compliant, risk-aware transport solutions that support major resource and infrastructure projects across the region.

About the role:

Northfleet is seeking a proactive and organised Operations Administrator to support the efficient day-to-day coordination of fleet operations, personnel, and administrative activities of the Port Hedland Depot. Reporting to the Operations Manager, you will play a key role in ensuring operational compliance, resource scheduling, customer service, and administrative support across the business.

Responsibilities

• Coordinate fleet and personnel movements using Fleet Management Systems (FMS) and other communication tools.
• Schedule and allocate resources to meet client requirements efficiently and safely.
• Maintain operational records, compliance documentation, licences, training registers, and reporting systems.
• Coordinate onboarding activities, including new starter documentation, inductions, medicals, and travel arrangements.
• Assist with purchase orders, supplier liaison, workshop administration, and document control.
• Manage on-hire and off-hire processes for fleet assets.
• Liaise with drivers, operators, clients, and suppliers to ensure smooth service delivery.
• Ensure all job-related information, permits, and site requirements are communicated accurately.
• Support workplace health and safety initiatives and report incidents to the Operations Manager.
• Provide general administration and customer service support as required.

About You:

• Previous administration or operations coordination experience.
• Strong organisational and multitasking skills.
• Proficient in the Microsoft 365 suite and excellent computer skills.
• Excellent communication ( both written and verbal) and customer service skills.
• Understanding of workplace health and safety requirements.
• Current C Class Driver's Licence
• Ability to work effectively in a team environment and independently.
• A proactive approach to problem-solving and a willingness to learn.
• Currently residing in Port Hedland, WA
• Experience within transport, logistics, or hire industries (desirable).
• Business Administration qualification (desirable).
• Experience using Fleet Management Systems (FMS) (desirable).

What we offer:

• Competitive remuneration.
• Opportunity to strengthen your career in a safety-critical leadership role.
• Ongoing development within a company that prioritises safety, compliance and continuous improvement.

Apply now with your resume and a brief cover letter outlining your relevant experience, we look forward to hearing from!