Job Description

Operations Administrative Assistant

Department: Corporate Operations

Employment Type: Full Time

Location: Wyomissing

Key Responsibilities

• Support the administrative needs of the Corporate Operations team lead by the Operations Support Manager
• Support administrative needs of the Vice President and Executive Vice President of Operations
• Provide additional administrative support to Owner and other Executives if needed
• Answer the phone and direct callers to the appropriate person; check and respond to emails daily; check voicemails for executives as requested
• Schedule meetings and trainings as needed
• Run errands when needed
• Assist with ordering/obtaining/distributing lunch for Executives daily
• Clean up following meals, lunches and take out trash when needed
• Facilitate, coordinate and plan company event/meetings with event committee monthly
• Maintain clean and organized meeting rooms (conference rooms, training room) and work spaces (desks by printer, in lobby area, etc.); Sanitize conference rooms and training room
• Load printers with paper daily
• Ensure all filing is completed timely and maintain in organized fashion
• Support Operations with sending court documents to appropriate people, creating training manuals for new hires in Operations, responding to attorney general complaints, managing the incident reports/log, invoicing, and preparing the BRD P&Ls for EVP of Operations
• Performs other duties as assigned

Skills, Knowledge and Expertise

• Proficient in Microsoft Office (email, calendar, work, excel)
• Articulate in verbal and written communication
• Professional discretion
• Organizational/Time Management skills
• Ability to stay on task while multi-tasking
• HS Diploma
• 1-2yrs experience in administrative role
• Must have valid driver’s license and own transportation
• Ability to travel in local area as needed

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance